Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Min 3 years proven experience as an administrative assistant, virtual assistant, or in a similar role. Excellent written and verbal communication skills. Strong organizational and time management skills, with the ability to multitask and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides). Experience with virtual communication tools (e.g., Zoom, Slack) and task management software (e.g., Asana, Trello).

Core responsibilities:

Manage and maintain executive schedules, including coordinating meetings, appointments, and travel arrangements. Prepare, edit, and format documents, presentations, and reports as needed. Handle email correspondence, including responding to inquiries, forwarding messages to the appropriate team members, and managing email folders. Organize and manage electronic files, ensuring all documents are properly stored and easily accessible. Accurately enter and update data in company databases, ensuring all information is current and correctly formatted. Maintain and organize records of customer information, sales data, and other relevant details. Perform regular data audits to ensure accuracy and completeness of information in the database. Assist the sales team in mapping out efficient sales routes based on client locations and sales territories. Utilize mapping software to create and update routes, optimizing travel times and ensuring coverage of key areas. Provide sales teams with updated maps and directions, ensuring they have all necessary information for their routes. Conduct research on various topics as requested, compiling information and presenting it in a clear, concise manner. Assist with data entry and the creation of spreadsheets or reports based on collected data.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!