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Executive Assistant

EXTRA HOLIDAYS - EXTRA PARENTAL LEAVE

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

Philippines

Offer summary

Qualifications:

Min 3 years as Executive Assistant, Proficiency in Canopy Practice Management Software, Strong organizational and time-management skills, Excellent verbal and written communication skills, Proficient in Microsoft Office Suite.

Key responsabilities:

Manage calendars and schedule meetings
Serve as point of contact for communications
Assist with client management using Canopy
Organize and maintain important documents
Prepare meeting agendas and materials

Outsourcey Hrtech: Human Resources + Technology Scaleup https://www.outsourcey.com/

51 - 200 Employees

See more Outsourcey offers

Job description

Your missions

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

Min 3 years proven Experience as an Executive Assistant or similar role in a fast-paced environment.
Proficiency in Canopy Practice Management Software is required. Strong organizational and time-management skills with a proven ability to multitask.
Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools.
Ability to work independently and take initiative in managing tasks and projects.

Core responsibilities:

Executive Support: Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
Communication: Serve as the primary point of contact for internal and external communications on behalf of senior management.
Client Coordination: Assist with client management, onboarding, and follow-ups using Canopy software.
Document Management: Organize, maintain, and track important documents and files, ensuring compliance with company protocols.
Task & Workflow Management: Use Canopy software to manage workflows, track tasks, and ensure timely project completion.
Meeting Preparation: Prepare agendas, materials, and minutes for meetings, ensuring executives are well-prepared for upcoming engagements.
Reporting: Generate and review reports for management using Canopy and other related software platforms.
Operational Assistance: Assist in maintaining day-to-day operations and coordinating various administrative tasks to ensure smooth office functioning.
Confidentiality: Handle sensitive information with the utmost discretion and professionalism.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!