Work Arrangement: Fully remote, overlapping MST working hours
Job Type: Full-time
Salary Range: Up to $1,700 per month, based on experience
Work Schedule: 40 hours per week, Monday to Friday, 8:00AM – 5:00PM Mountain Standard Time
Locations: Remote, open to candidates globally
Holiday Adherence: US Holidays
About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Why Work with Us?
We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.
About the Company
We’re a pioneering startup revolutionizing parental care through AI-driven ultrasound analysis. Our innovative AI technology provides early, accurate predictions of preterm births and delivery dates, addressing critical needs in maternal-fetal medicine globally.
Role Overview
As an Executive Assistant, you will provide high-level support to the CEO while taking on critical operational and project management responsibilities. Your role will include managing the CEO’s schedule, generating and following up on leads, overseeing backend operations, and supporting strategic initiatives. As a liaison to the team, you will offer support through different channels to systemize workflows. You'll also handle external communications, market research, and the preparation of key reports to facilitate decision-making.
Key Responsibilities
1. Executive Support
- Manage complex scheduling for the CEO using Outlook, coordinating meetings with internal teams, investors, and external partners, and arranging travel itineraries.
- Oversee the CEO’s inbox using Outlook, drafting/editing correspondence and reports, and ensuring efficient communication flow.
2. Project Management Support
- Track milestones with the use of Microsoft Planner or the likes and following up on action items
3. Operations Management
- Oversee backend administrative tasks, event coordination, and document preparation.
- Handle expense reports, office management tasks, and onboarding new team members
- Managing Teams channels and utilizing Power Automate to streamline workflows.
Requirements
Must-Have:
- At least 2 years experience as an Executive Assistant, Project Manager, or similar role with solid experience managing projects in a startup environment
- Strong proficiency with Office 365 tools (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive).
- Passion for healthcare, AI, and innovation
- Strong attention to detail and accuracy
- Excellent communication and interpersonal skills
Nice-to-Have:
- Experience working with remote teams
- Tech-savvy, with experience handling Slack, Zoom, Microsoft Planner
- Involvement with sales
Benefits
- Competitive Salary: Up to $1,700 per month, based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Generous PTO: Ample paid time off to rest and recharge
- Health Coverage: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Grow through guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Work and connect with professionals around the world
Our Recruitment Process
- Application
- Screening
- Top-grading Interview
- Skills Assessment
- Client Interview
- Job Offer
- Client Onboarding
Ready to Join Us?
If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.
