Director, Grants Administration

The expected pay range is based on many factors such as geography, experience, education, and the market.  The range is subject to change. 

Remote position - must reside in California. 

What You Will Be Doing: 

Under general supervision, to perform the planning, designing, facilitating, implementing, and evaluating, as well as direct and provide oversight of activities necessary for operating the Health Plan’s Community Reinvestment Program. Work is varied and moderately complex and requires a moderate degree of discretion and independent judgment.

Supervises: TBD

Essential Functions: 

Required

• Plans, monitors, and evaluates the organization’s compliance with DHCS Community Reinvestment requirements in alignment with the Community Reinvestment Committee (CRC).
• Plans, develops, implements, and improves all grant administration aspects for the Health Plan’s Community Reinvestment grant-making program.
• Facilitates grants from various sources including donor advised funds, private foundations, competitive grant programs, and international grants, ensuring proper due diligence and compliance.
• Oversees grant reporting processes, ensuring deadlines, instructions, and comprehensive reporting for donors.
• Acts as a resource for nonprofits, providing guidance on grant agreements, reporting guidelines, and proposed changes to project objectives.
• Maintains accurate records of grants and nonprofit organizations in the database.
• Coordinates with the Finance Department to ensure timely disbursements and accurate financial accounting.
• Participates in grant proposal reviews and committee meetings to evaluate funding requests.
• Coordinates and leads monthly fund management meetings, ensuring accurate meeting materials, minutes, and follow-up.
• Assists with nonprofit records in the designated grantmaking system.
• Plans, develops, and periodically updates department policies and desk level procedures.
• Conducts at least an annual analysis of service area data to determine and report back to the CRC analyses of new and reoccurring relevant gaps.
• Conducts annual audits of approved grants for compliance with contract terms.
• Collaborates across internal departments to develop and implement grant-specific evaluation plans, including milestones-based disbursements, outcomes monitoring, and overall active grants performance dashboard.
• Serves as the Health Plan’s philanthropic liaison with community-based organizations in the plan service areas.
• Works with the Chair of CRC to ensure timely strategic planning efforts supporting the plan’s Community Reinvestment Program vision.
• Engages in Lean Six Sigma-based activities to achieve optimal performance for the department, internal as well as external stakeholders.
• Oversees department personnel to ensure efficient operations and adherence to organizational standards.

Non-Essential Functions

What You Have:

Education and Experience

Required

• Bachelor’s degree in: Business, Finance, Economics, Public Policy, Public Health, Public Administration, or another relevant field; and
• At least three years of experience in grant administration, program management, or related roles; and
• At least five years of experience in business operations, financial operations or accounting; and
• At least three years of supervisor experience; or
• Equivalent combination of education and experience.

Preferred

Licenses, Certifications

Required

Preferred

What You Bring:

Knowledge, Skills, Abilities and Competencies

Required

• In-depth understanding of grant administration processes, regulations, and compliance requirements.
• Strong financial modeling and analysis skills for evaluating complex financial issues and implementing effective solutions.
• Interpretation and application of key financial indicators to make informed business decisions.
• Proficiency in data analysis, communication, and reporting tools.
• Ability to perform analyses, resolve complex problems, and recognize and act on trends in grant-related data.
• Proven project management skills, capable of leading complex projects successfully.
• Track record of overseeing and implementing large-scale project initiatives.
• Strategic mindset with the capability to foresee future possibilities and translate them into breakthrough strategies.
• Effective in building formal and informal relationships inside and outside the organization.
• Strong interpersonal and communication skills, both oral and written.
• Ability to communicate professionally and persuasively with diverse individuals and groups.
• Resourceful in securing and deploying resources efficiently to solve problems and identify opportunities.
• Ability to create, execute, and monitor relevant business plans.
• Demonstrated ability to ensure accountability, holding oneself and others to meet commitments.
• Consistently achieves results, even under challenging circumstances.
• Operates effectively in situations of uncertainty and ambiguity, adapting to changing circumstances.
• Strong coaching and counseling skills, functioning as a mentor to the team.
• Demonstrated ability to articulate and support the organization's vision, mission, values, and strategy.
• Ability to speak and be understood in English.
• Ability to handle confidential information with appropriate discretion.

Preferred

• Knowledge of Medi-Cal programs and regulations as they relate to finance.
• Familiarity with political, business, education, non-profit and other community leaders in San Joaquin and Stanislaus Counties and/or surrounding areas.
• Knowledge of the economic and healthcare issues, and issues affecting the underserved in San Joaquin and Stanislaus Counties and/or surrounding areas.
• In-depth knowledge of federal and state regulations applicable to managed care.

What You Will Get:

 HPSJ Perks:

• Competitive salary
• Robust and affordable health/dental/vision with choices in providers
• Generous paid time off (starting at 3 weeks of PTO, 4 paid floating holidays including employee’s birthday, and 9 paid holidays)
• CalPERS retirement pension program, automatic employer-paid retirements contributions, in addition to voluntary defined contribution plan
• Two flexible spending accounts (FSAs)
• Employer-Paid Term Life and AD&D Insurance
• Employer-Paid Disability Insurance
• Employer-Paid Life Assistance Program
• Health Advocacy
• Supplemental medical, legal, identity theft protection
• Access to exclusive discount mall
• Education and training reimbursement in addition to employer-paid elective learning courses.
• A chance to work for an organization that is mission-driven – our members and community are at the core of everything we do.
• A shorter commute ­– if you’re commuting from the Central Valley to the Bay Area.
• Visibility and variety – you have a chance to work with people at all levels of the organization, and work on diverse projects. 

We are an equal opportunity employer and diversity is one of our core values. We believe that differences including race, ethnicity, gender, sexual orientation, and other characteristics, will help us create a strong organization that is sensitive to the needs of those we serve. Employment decisions are made on the basis of qualifications and merit.

HPSJ provides equal employment opportunities to employees and applicants for employment and prohibits discrimination based on color, race, gender (including gender identity and gender expression), religion (including religious dress and grooming practices), marital status, registered domestic partner status, age, national origin (including language use) or ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information, sexual orientation, military or veteran status, political affiliation or any other characteristic made unlawful by applicable Federal, State or local laws. It also prohibits unlawful discrimination based on the perception that anyone has these characteristics or is associated with anyone who has or is perceived to have these characteristics. 

Important Notice: This job description is not a contract between HPSJ and the employee performing the job. The duties listed in the job description may be changed at the discretion of HPSJ, and HPSJ may request the employee to perform duties that are not listed on the job description.