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Project and Sales Coordinator

Remote:

Full Remote

Contract:

Full time

Experience:

Expert & Leadership (>10 years)

Work from:

Philippines

Offer summary

Qualifications:

Bachelor’s degree in a related field, Proven experience as Project and Sales Coordinator, Legal-specific knowledge is a plus, Strong computer skills with Microsoft 365, Leadership skills and team experience.

Key responsabilities:

Coordinate projects and maintain documentation
Create weekly status reports for clients
Monitor client inquiries and assign internal tasks
Attend meetings and document agenda and minutes
Ensure project quality standards are met

DOXA Talent

51 - 200 Employees

See more DOXA Talent offers

Job description

Your missions

Role Summary

Our client is looking for a Project and Sales Coordinator who will administer and coordinate all types of projects, from simple activities to more complex plans. He/she should have excellent time management and communication skills, as he/she will collaborate with clients and internal teams and ensure that all projects are completed on time, within budget, and meet high-quality standards.

SCHEDULE: 8:00 AM – 5:00 PM Pacific Daylight Time (11:00 PM – 8:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

Essential Functions

Perform various coordinating tasks, like schedule and capacity analysis, along with administrative duties, like maintaining project documentation, and handling client inquiries
Create and disseminate weekly status reports to clients
Monitor central client inbox for tasks and inquiries such as scope, quote, respond, and set up tasks
Assign tasks to internal teams and assist with schedule management
Attend General Counsel Services (GCS) meetings with the attorney to take notes and understand needs. Take note of the agenda, post meeting minutes, and create and assign tasks using the budget and scoping
Work with the Project Manager to eliminate blockers, monitor project health, and create and maintain comprehensive project documentation, plans, and reports
Ensure standards and requirements are met by conducting quality assurance tests
Understand and monitor capacity and target projects
Understand the client and their goals and missions

Qualifications

A Bachelor’s degree in the related field
Proven work experience as a Project and Sales Coordinator or similar role
Legal-specific knowledge is a plus
Have leadership skills
Experience in a multi-client environment
Strong computer aptitude, which includes expertise with Microsoft 365 applications
Solid organizational skills, including multitasking and time-management
Strong client-facing and teamwork skills
Ability to adapt quickly to new software
Strong organization, oral and written communication skills
Analytical skills with particular attention to detail
Aptitude in data management, analytics, reporting preparation
Ability to function in an autonomous environment—independent worker, self-directed