Job Title: Chinese Speaking Document Production Specialist (Night Shift)
Salary: £23,400 per annum + 20% uplift for night shift (£28,080.00 per annum) plus company benefits
Shift Pattern: 11pm-7am Monday-Friday
Contract: Permanent/Full Time
Break Details: 30 minutes unpaid
Work Model: Fully Remote
Interview format:
1) Initial 10 min telephone introduction call with Hiring Team followed by 2 x online assessments to be completed in candidates own time
2) 60-min MS Teams interview with the Hiring Team
Williams Lea seeks a Chinese Speaking Document Production Specialist to join our team!
Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms. Sound good so far? Then this is the perfect position for you, and you are just the individual that we are looking for!
Purpose Of The Role:
We are specifically looking to add a proficient Chinese speaker to our team to support our growing needs in supporting our clients offices in the Greater China area.
Key Responsibilities
- Must be proficient in the Chinese language to support our clients offices in Hong Kong, Shanghai and WeiTu
- Producing and amending correspondence, documents, reports, deeds, attachments etc. from a variety of sources, in house style and in line with the DP systems/procedures
- Producing and amending PowerPoint presentations, organisational charts, mail merges and Excel spreadsheets and graphs
- Effectively using the DP workflow system to prioritise and deal with incoming and outgoing work
- Proof reading and checking documents that have been produced to ensure they are correct, in line with house style and, where applicable, attachments have been included
- Liaising with the DP team leader and legal PAs, as appropriate, in relation to document production matters and queries
- Effectively managing workloads to ensure all deadlines are met and clients advised of progress
- Supporting and helping new/other members of the DP team to develop their skills
Other duties and responsibilities
- Managing and updating the firm’s model form and precedent database.
- Advising clients on appropriate formatting and styles for their documents.
- Providing expert Word support across all areas of the firm
- Regularly checking the DP workflow system and assisting with any backlog
- Creating and updating standard operating procedures for key software packages used within the firm
- Collaborating with IT to troubleshoot problematic documents.
- Working effectively with other legal and support departments as needed
- Performing any other duties as reasonably requested by senior staff.
Job qualifications
- High school diploma or equivalent
- Minimum (1) year document production experience preferably in a legal, banking or large corporate environment
- Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
- Familiar with other software programs for editing and/or creating documents
- Strong attention to detail; able to work on multiple projects simultaneously
- Must have good organisational skills
- Must be able to meet deadlines and complete all projects in a timely manner
- Ability to handle sensitive and/or confidential documents and information
- Able to exercise good judgment to make decisions that conform to business needs and policy
- Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
- Ability to maintain professional composure when working with immediate deadlines
- Ability to work both independently and collaboratively as part of a team
- Ability to work in a fast paced environment
- Ability to communicate professionally both verbally and in writing
- Must be self-motivated with a positive attitude
- Proven customer service skills are required in order to create, maintain and enhance customer relationships
The Package
Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay. Additional benefits such as Dental Insurance, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis. You will also have the opportunity to work for a global employer; and dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment,marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful.
Applicants must possess the right to work in the United Kingdom in order to be considered. Those requiring visa sponsorship need not apply.
