Executive Assistant (Virtual)

⭐️ this is a 100% work from home, Independent Contractor role for someone based in Manila metro market ⭐️

The company: Our client is a women-owned US based  managed and professional service provider. They consult socially-conscious customers across nonprofits and women-owned businesses. This consulting practice helps to strategically align every facet of their customers' business. 

Their experts help make businesses more efficient and operate seamlessly: they work to fortify business models, build capacity, optimize process systems, and leverage cutting-edge technology. 

Our client has a small and collaborative team that champions diversity and encourages an ‘all in we win’ approach to the business. You will have tons of impact across the business in this role!

Job role: The Executive Assistant will work closely with the Owner to oversee a variety of general business projects that ensure smooth day to day operations for the business and the customers.

As a virtual EA you will wear multiple hats as this consultancy helps businesses with a wide variety of projects. The role works very closely with customers to project manage both administrative and strategic initiatives; including database entry and management.  One day you may be working on a financial model, the next day helping to manage a client’s ERP. Familiarity with ERP and CRM systems will be very helpful in this role.

You’ll work very closely with customers; timely, clear and concise communication is key.

To be successful in this role you are a proactive, effective communicator, who is highly organized and has a 'customer first' mentality.

You will join several other team members working remote from the Philippines.

In this role you will:

• Manage calendars, schedule meetings and help plan events.
• Handle emails, phone calls, and communications, making sure the right info gets to the right people.
• Put together agendas, take notes in meetings, and keep track of follow-ups.
• Project manage customer accounts on an ongoing basis.
• Draft, edit, and organize presentations, reports, and other important documents.
• Keep customer databases and records up to date, organized, and easy to access.
• Jump in on special projects and help with research and data when needed.
• Create and process customer invoices via Quickbooks.
• Continuously monitor and optimize workflows for efficiency, cost-effectiveness, and productivity.
• Help with office tasks, events, and any other ad-hoc projects that keeps the team and business running smoothly.

About you:

• Legally eligible to work in the Philippines.
• Strong fluency in verbal and written English.
• As an independent contractor, you must have your own laptop / computer and secure, high speed internet access.
• 2+ years in a Executive / Administrative and/or Project Manager role (or similar) leading customer facing projects.
• Experience with ERP and/or CRM systems. This Client uses Growth Zone.
• Excellent communication skills; experience working directly with US customers.
• Ability to take initiative, problem-solve and work independently
• Bonus points: experience in small, dynamic US based start-ups
• Bonus points: expertise in ERP/CRM; experience with Growth Zone

The details:

• Role type: Independent Contractor
• Location: Work from home - 100% fully remote (from the Philippines)
• Working schedule: Full time 40 hours per week, NYC Eastern Standard Time (EST)
• Hourly rate: PHP ₱250-400 per hour depending on experience