Operations and Inventory Coordinator in Healthcare

Description

Join us on a journey to revolutionize healthcare! We are integrating health programs across the entire continuum of care, going beyond basic services. Be a part of a team that truly cares, connects, and grows together. The Operations and Inventory Coordinator is the backbone of our office, overseeing administrative functions and managing office-based inventories to ensure smooth, efficient, and productive business operations.

Responsibilities

• Office Management: Welcome visitors, handle deliveries, and coordinate with vendors to keep our office running smoothly. Serve as the first point of contact for general inquiries via calls, faxes, and in-person visits.
• Facility Management: Open and close the office, ensure our spaces are tidy and inviting, and liaise with building management for any facilities issues.
• Inventory Management: Maintain supply inventories, order, store, and audit both general office and medical supplies, including medications, vaccines, and sterile medical equipment, following established processes.
• Administrative Support: Ensure timely submission of vendor invoices, manage mailings, update provider on-call schedules, and schedule local meetings and events.
• Communication: Maintain market-specific email distribution lists and serve as a key liaison between the office and local market leadership team.
• Travel & Events: Coordinate travel planning for the local market leadership team and organize annual events for local employees.
• Health & Safety: Complete company-provided respiratory FIT testing certification and perform annual testing for patient-facing employees. Support market teams by scanning physical documents into patient charts as needed.
  
  

Qualifications

• High school diploma or equivalent.
• 2+ years of professional experience in office management, preferably in a medical setting.
• Excellent organizational skills and strong attention to detail.
• Proficiency in operating office equipment (printer, fax, copier) and MS Office products, especially Outlook and Teams.
• Demonstrated critical thinking skills, flexibility, and the ability to work independently with minimal oversight.
• Ability to work on-site, Monday to Friday from 8:30 am to 5:00 pm local time.
  
  

Our Commitment

We are dedicated to helping people live healthier lives and making the health system work better for everyone. We believe that everyone, regardless of race, gender, sexuality, age, location, or income, deserves the opportunity to live their healthiest life. We strive to mitigate our environmental impact and deliver equitable care that addresses health disparities and improves health outcomes.

Our Work Environment

We are an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. We are also a drug-free workplace, and candidates are required to pass a drug test before beginning employment.

Join us to make a real difference in healthcare! Let’s care, connect, and grow together.

Employment Type: Full-Time