Assistant Bookkeeper - Remote

About Achieve Test Prep 

We believe our employees empower our company and are the reason behind our success. We are the nation's largest educational consultant and test prep center specializing in credit-by-examination degree paths, headquartered in Wayne, New Jersey.

Most working adults struggle to overcome the many obstacles associated with obtaining their college degree. Achieve acts as a counselor, advocate, and partner, helping students achieve their degree in less time, with less effort, and for less money by utilizing an alternative path to earning college credit known as the credit-by-examination process. Achieve helps students bypass all of the busywork associated with taking certain college courses the traditional way by instead passing just one test-out exam. While our credit-by-examination programs can shorten the path to any degree at virtually any college, the field where we have the most significant impact is the nursing profession.

Employee engagement and development is one of the keys to our success at Achieve! Embracing a work-from-home model for the entire company, all employees enjoy a better work-life balance through flexible work schedules. We are dedicated to fostering an inclusive workplace, where diversity is celebrated and equal opportunity is the cornerstone of our culture.

NOTICE: It is essential to attempt the pre-screeners provided during the application process. Applications lacking completed pre-screeners will not be taken into consideration for this position.

Job Summary: 

The Bookkeeper is responsible for maintaining accurate financial records and ensuring the smooth operation of daily accounting functions. This role involves recording and reconciling transactions, managing accounts payable and receivable, processing payroll, and preparing financial reports. The Bookkeeper ensures that all financial data is accurately documented and compliant with relevant regulations and company policies. This position requires strong attention to detail, proficiency with accounting software, and the ability to handle confidential information with discretion.

Roles & Responsibilities:

• Record Financial Transactions
  

• Accurately record all financial transactions in the accounting system.
  

• Ensure entries are classified correctly according to the chart of accounts.
  

• Maintain General Ledger
  

• Update and reconcile the general ledger on a regular basis.
  

• Ensure that all transactions are posted accurately and timely.
  

• Manage Accounts Payable
  

• Process invoices and prepare payments to vendors.
  

• Monitor outstanding bills and manage payment schedules.
  

• Manage Accounts Receivable:
  

• Generate and send invoices to customers.
  

• Monitor accounts receivable aging and follow up on overdue accounts.
  

• Bank Reconciliation
  

• Reconcile bank statements with the company's financial records.
  

• Investigate and resolve discrepancies between bank statements and the company's books.
  

• Payroll Processing
  

• Calculate and process employee payroll.
  

• Ensure timely and accurate payment of wages, including deductions and benefits.
  

• Expense Reporting
  

• Review and process employee expense reports.
  

• Ensure that expenses are properly documented and conform to company policies.
  

• Financial Reporting
  

• Prepare financial reports and summaries for management, including profit and loss statements, balance sheets, and cash flow statements.
  

• Assist in the preparation of annual financial statements and tax returns.
  

• Budget Management
  

• Assist in preparing and monitoring budgets.
  

• Track budget expenditures and provide variance analysis.
  

• Compliance and Record Keeping
  

• Ensure compliance with relevant financial regulations and standards.
  

• Maintain organized and accurate financial records for auditing and reporting purposes.
  

• Audit Preparation
  

• Assist in preparing for internal and external audits.
  

• Provide auditors with required documentation and explanations as needed.
  

• Software and System Management
  

• Utilize accounting software and tools efficiently.
  

• Update and maintain accounting systems and software as necessary.
  

• Communication and Coordination
  

• Collaborate with other departments to ensure accurate and timely financial information.
  

• Communicate with vendors, clients, and internal stakeholders regarding financial matters.
  

• Process Improvement
  

• Identify and recommend improvements to financial processes and procedures.
  

• Implement best practices to enhance efficiency and accuracy in bookkeeping tasks.
  

• Ad Hoc Duties:
  

• Perform additional tasks and responsibilities as assigned by management.
  

Desired Skills & Experience:    

• Ability to work in a team setting
  

• Proficient computer and email skills
  

• ENGLISH – (Fluent Only) Must comprehend and communicate both written and verbally in English
  

• Proficiency in Excel is essential
  

• Quickbooks Online Pro Advisor Certification
  

• Minimum bachelor's degree in accounting/finance
  

• CPA/CA/ACCA/CMA/CIA certifications are preferred 
  

• Minimum 2 years experience in an accounting/finance role
  

• Experience in a CPA/CA firm is desirable
  

Job Details

Type: Full-Time

Schedule: Flexible Schedule - No EST overlap required

Remote: 100% Online

NOTICE: It is essential to attempt the pre-screeners provided during the application process. Applications lacking completed pre-screeners will not be taken into consideration for this position.