Project Management Assistant

Description

• Safety: We prioritize safety at GB, with daily safety activities woven into our operations and safety programming throughout the year. We also offer a $400 Boot Allowance every two years to ensure employees have access to CSA approved safety boots.
• Summer hours: Get a head start on your weekends from Victoria Day through Thanksgiving
• Fun Team and Volunteer Events: Enjoy the opportunity to socialize with team members at events and volunteer activities within the community.

• Modern Workplace: On-site coffee bar and employee lounge with television, dart board, pool table and nearby parking. 

• Service and Referral Rewards: We appreciate our employees’ commitment to our success and growth through various creative rewards, (including a personalized bobblehead for a key milestone!)
• Professional Development & training: Expand your knowledge through various internal training programs and support of your professional certification goals.

• Health & Dental benefits: Such as prescription drug coverage, medical services, dental and vision as well as a Health Spending Account of $750 (minimum) to use as you like to top up our benefit programs. 
• Wellness & Life Balance: Through our Employee Assistance Program we offer wellness tools for employees and their families, as well as a minimum of 3 weeks of vacation. 
• Investing in your future: We offer a Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP).  

This is an exciting opportunity for a talented and energetic Project Management Assistant / Project Coordinator to join our Calgary team. You will provide support to our Project Managers through all phases of our construction projects, from tender through construction and close-out. Leveraging knowledge of construction processes, you will work alongside other PMAs to ensure our client projects are executed on schedule, within budget and at the highest quality.  

• Proactively manage project processes and documents, such as project set up, bid packages, subcontract management, drawings, purchase orders, contracts, building permits, change order requests and pricing, RFIs, RFQs, close out etc. 
• Setup and maintain accurate project information and data in our computerized project management system (CMiC). 
• Review shop drawings for scope and accuracy against schedules. 
• Liaise and build relationships with clients, designers, and sub-contractors. 
• Conduct regular site visits, attend, and participate in client and trade meetings. 
• Provide project accounting support – assist with approvals for AP processing and client invoicing, budgets & estimates. 
• Organize the project closeout documentation, including warranties, drawings, manuals, permits etc. 
• Track and communicate regularly with key stakeholders regarding project status and milestones. 
• Provide top notch service to clients, suppliers, and other stakeholders by responding professionally and with a sense of urgency. 

• Construction Management, Architecture or Engineering diploma or degree. 
• 5+ years related experience, preferably in the Commercial Construction/Interior fit-up industry. 
• Proficient in reading and understanding construction-related drawings/documents. 
• Strong knowledge of construction processes through all phases – startup through construction and closeout. 
• Proactively identifies problems / issues and develops effective solutions. 
• Tech savvy in Microsoft Office suite and project management software (an asset). 
• Confident, effective, and professional when communicating with clients, designers, subcontractors, and peers. 
• Self-motivated with the ability to take initiative and work in a fast-paced environment, handling competing demands. 
• Highly organized and a stickler for details. 
• Work under minimal supervision / direction as well as part of a team, sharing information with others as needed.  
• Positive spirit with a “get ‘er done” attitude. 

• Primary work location is 215 9^th Ave SW, Calgary (Penn West Tower) with potential for work-related travel.
• Exposure to construction work site environment in all seasons.
• On-site and in-office. This is not a hybrid or remote role.