WFH in Mexico - Admin Assistant / Recruitment Specialist - WizeTalent

About us

At Wize Mentoring, we help transform accounting and bookkeeping firms worldwide into a powerhouse of success. With our expert guidance, our clients experience increased efficiency, enhanced team collaboration, and sustainable growth. As part of Wize Mentoring, we offer our clients help with recruitment via our WizeTalent service. Setting us apart with our commitment to transparency, we ensure our clients are actively involved in every stage of the hiring process from start to finish.

Due to our rapid growth, we're seeking a highly organized and detail-oriented Admin Assistant / Recruitment Specialist to support our recruitment operations and assist in expanding our reach to even more countries around the world.

Meet Dani, our WizeTalent Recruitment Coach: (insert advert video)

What we are offering

Working at Wize Mentoring can accelerate your career and give you the opportunity to work with world-class people. We're a team that loves what we do, and we all thrive on our ability to make an impact. There are many benefits that come with working with us such as:

• Competitive salary package starting from 23,000 MXN pesos per month.
• Bonus Structure.
• Working Tuesday to Saturday, 1:00 PM 9:00 PM CST.
• Permanent work from home set-up.
• 20 days of paid leave a year + Australian Public Holidays (with flexibility for Mexican holidays).
• New equipment provided.
• Virtual Christmas party / social events.
• A supportive and collaborative work environment.

Job Overview

As our Admin Assistant / Recruitment Specialist, you will play a crucial role in supporting our recruitment team by managing essential administrative tasks. Your responsibilities will include organizing candidate interviews, maintaining our CRM database, preparing documents, and providing top-notch customer service to both candidates and clients. You'll be an integral part of ensuring our recruitment process runs smoothly, contributing to the overall success of our department.

Key Responsibilities

• Reach out / follow up prospective leads.
• Keep sale trackers / CRM portals up to date.
• Create / update client proposals.
• Coordinate meetings with clients.
• Create job descriptions.
• Post job ads on different job portals.
• Head-hunt candidates via LinkedIn and other platforms.
• Review and assess candidate application forms.
• Provide clients with recommendations on shortlisted candidates.
• Pre-screen candidates via phone conversations.
• Act as the primary contact between clients and candidates.
• Send out weekly updates to our clients.
• Create interview guides.
• Arrange / attend Zoom interviews.
• Organise reference checks.
• Organize candidate assessments.
• Organize police checks for successful candidates.
• Assist in coordinating IT equipment for new hires.
• Conduct exit interviews with candidates.
• Creating policies and procedures.
• Draft job offer letters and contracts.
• Keep up to date with salary market.

Skills & Experience

• 5+ years of Admin Assistant experience, preferably in a recruitment agency.
• Excellent English communication skills, both written and verbal.
• Excellent organizational skills.
• Great customer service skills.
• Onboarding Management.
• Attention to detail.
• Able to multitask.
• Must be able to work in a team environment.