Documents Specialist

As a Documents Specialist with our Houston Properties Team, you'll play a pivotal role in facilitating smooth real estate transactions. Your responsibilities will include:

• Manage real estate transactions from contract to closing, including drafting and processing necessary paperwork such as agreements, contracts, and amendments.
• Coordinate schedules and ensure transaction deadlines are met, while maintaining accurate client and transaction information in the system.
• Work with clients and real estate agents to gather necessary documents and assist with transaction-related requests.
• Monitor and maintain quality and accuracy in all transactions and files, promptly flagging agents about potential delays, problems, and missing documents.
• Communicate important updates to other departments and all parties involved, ensuring timely completion of tasks and up-to-date information on the Success Team Dashboard.

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Requirements

To excel in this role, we're seeking candidates who possess:

General Requirements:

• Strong work ethic and self-motivation.
• Excellent English communication skills (both verbal and written).

Minimum Qualifications:

• At least a high school diploma, not currently studying.
• Full-time availability with no conflicting commitments.
• At least 2 years of experience in a real estate company or working for an individual real estate agent as a real estate virtual assistant or transactions coordinator.
• Experience in Texas real estate is a plus, but not required.

Tech Requirements:

• Processor: Intel Core-i3 (8th generation onwards) or equivalent AMD Ryzen or Apple M1 chips (preferred Intel Core-i5)
• Memory: 8GB+ RAM.
• Hard Disc Drive Space: At least 1GB.
• Operating System: Windows OS (Windows 7 or later) / Mac OS (Mac OS X 10.8 or later).
• Internet: Main connection with at least 50 Mbps (fiber or DSL) and a backup connection with at least 20 Mbps.
• Headset: Noise-canceling headset with a microphone.
• Working camera/webcam for virtual meetings.

Technical Skills:

• Basic knowledge of Dropbox and MS Outlook.
• Proficiency in creating, editing, and managing Microsoft Word and PDF documents.
• Intermediate knowledge in DotLoop, DocuSign, and ZipForms (or equivalent).
• Knowledge in processing commissions through KW Command is a plus, but not required.
• Familiarity with har.com, Matrix or any MLS system is a plus, but not required.

Benefits

As a valued Documents Specialist on our team, your dedication comes with a range of benefits designed to enhance both your professional and personal life. Here's what you'll gain by joining our team:

• Fully remote work arrangement with flexible scheduling options, including either a 9 AM to 6 PM CST or 6 AM to 2 PM CST schedule.
• Competitive starting compensation from Php 30-55k, with earning potential up to Php 65,000 after 90 days.
• Multiple professional development opportunities.
• Collaborative team environment with a focus on excellence.