AP/AR Specialist

"LOOKING FOR FILIPINOS CURRENTLY RESIDING IN THE PHILIPPINES"!!!

Work Hours             : M - F, 8:00 AM to 5:00 PM, PST/ 11:00pm - 8:00am, Philippine time

Salary                       : $1,200

Holidays                   : TBD

Job Overview

We are seeking an AR / AP Specialist to work closely with our Finance & Accounting team. Successful candidates will have deep experience in finance and accounting, and be responsible for assisting with the accurate coding, approvals, timely processing of high volume of payables as well as accurate application of receivables for multiple entities in conformance with established policies, practices, and procedures.

Responsibilities 

Accounts Receivable 

• Ensure payments are applied accurately and timely to tenant accounts. 
• Analyze financial reports & collaborate with property management and property accounting to identify and monitor any issues with tenant ledgers and/or reconciliations. 
• Perform monthly reviews of tenant credits, overpayments, and applications. 
• Assist property management with collection activities, including but not limited to sending follow-up inquiries, past due negotiations, and referring accounts to collections as needed. 

Accounts Payable 

• Ensure invoice coding is accurate within Avid and submit it to Property Accounting for review and approval on a regular basis for an assigned portfolio of properties. 
• Assist with the review and adjustments of invoice posting dates to ensure invoice is in the correct accounting period. 
• Ensure timely payments of vendor invoices while maintaining accurate records and control reports 
• Process new vendor setups in Avid by requesting Form W9s and remittance information. 

General Duties 

• Maintain accurate and organized documentation in electronic filing systems, including maintaining the Accounting Dropbox folder hierarchy and integrity. 
• Collaborate with internal and external stakeholders to resolve issues and address inquiries in a timely manner. 
• Work on ad hoc projects and initiatives as needed, including projects where there may be ambiguity or which do not have clearly established processes to reference 
• Maintain and update accounting and financial information in the prescribed standards and systems 
• Flexibility to support several different teammates within the Property Accounting department and to prioritize and balance different responsibilities 
• Effectively and clearly track and communicate the status of workflow tasks to supervisors 
• Prepare charges, receipts & payables within our accounting system, providing adequate supporting documentation. 
• Maintain accounting and financial files, including financial workbooks, property spreadsheets, and trackers 
• Assist with reporting on an as needed basis

Requirements

• Bachelor's degree in accounting or related field preferred. 
• 2+ years of proven experience in AP/AR in a high-volume environment 
• Strong knowledge of debits and credits and bookkeeping entries 
• Excellent attention to detail 
• Strong organizational, analytical, and problem solving skills 
• Versatility, flexibility, and ability to work independently and collaboratively 
• Strong Microsoft Excel skills 
• Ability to manage multiple projects, properties, and conflicting deadlines
• Experience in Yardi and AvidXchange real estate software system’s is preferred
• Proficient in other Microsoft Office programs: Word and PowerPoint 
• Excellent English verbal and written communication skills 
• Team player who is organized
• Comfortable working in a high-growth organization with a sense of urgency
• Residing in Metro Manila and Luzon (nearby) areas