Grants Accountant I

Description

Title

Grants Accountant I

FLSA-Classification

Full-time Exempt

Salary

$65,000-$75,000 

Reports to

Contracts Manager

Location

Administration Building 337 Alexander Ave, Bronx NY 10454

Department

Fiscal

Date

July 2024

Summary

East Side House, founded in 1891, is a 501(c) (3) organization that has served the South Bronx since 1963. The organization is dedicated to the community and focused on providing resources and opportunities. East Side House has identified that education is the foundation for economic improvement and through its youth education and technology programs it teaches skills to allow its students and clients to become more self-sufficient and independent. As a community resource the organization also provides services to families and a growing senior population. In 2020, the organization began food distribution as an additional way to provide economic support to the community we serve.

The Grants Accountant I is responsible for periodic reporting to government funders. Under the supervision of the Grants Manager or Chief Financial Officer, the Grants Accountant I completes the operational financial transactions for various Federal, State and Local contracts. The Grants Accountant I will complete the process of contacting grantees and their administrators to obtain required reporting for the grants team, and in this position, they must be well versed in ESH policies and procedures. The Grants Accountant I must foster good working relationships, both internally and externally.

Primary Functions

Duties and Responsibilities shall include but are not limited to:

• Monthly billing for Contracts
• Conducts monthly analysis and reconciliations of contracts
• Process Accounts Payable, Bank deposits and petty cash replenishment duties as needed
• Complete monthly general ledger account analysis and balance sheet reconciliations
• Analyzes general ledger activity.
• Monitors the collection of government contract receivables
• Work with Grant Account(s) II and Grant Manager:          
  • Prepares monthly and quarterly financial reports to governmental agencies for expense reimbursement
  • Preparation for periodic audits performed by governmental agencies and organization’s annual audit.
  • Participates in status meetings with program managers to strategize on contract compliance issues
  • Prepares budget modifications, coordinating with finance and program staff as necessary
  • Works closely with Program Staff analyzing accounting treatment of funds and contract
  • Complete Year-end contract close-outs
  • Liaises with funders as necessary

• Prepares adjusting, month-end and year-end closing journal entries. Assist program and annual audits
• Completes projects assigned by the Grants Manager and Chief Financial Officer

Other Duties                                                                                            

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Expected Work Schedule

This is a full-time position. Days and hours of work are Monday through Friday, 9 a.m. to 5 p.m.  Workdays/hours subject to change based on ESH’s needs. Workday/hours subject to change.

Remote Work

ESH has determined that up to zero percent (0%) of this position can be remote due to COVID-19. Subject to change as public health conditions evolve.

Required Clearances

N/A

Supervisory Responsibility

None

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel

Rarely. May need to travel to sites.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

To Apply

Please visit our website: East Side House Careers  

We are an Equal Opportunity Employer

AAP/EEO Statement

ESH encourages people with disabilities, minorities, veterans and women to apply. Applicants and employees will not be discriminated against based on any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Qualifications

Required Skills/Experience

•     Associate’s or Bachelor’s Degree in Accounting, Finance or a related field

•     Experience with Abila (formerly MIP Sage Fund Accounting) or similar accounting software highly desirable

•     Proven ability to handle multiple tasks and competing deadlines

•     Strong administrative, and organizational

•     Strong written and verbal communication skills.

•     Ability to produce accurate and timely work products when working under pressure

•     Ability to maintain confidentiality and exercise appropriate discretion with information

Competencies

1. Adaptability – able to quickly adapt and re-organize priorities in response to new and emergent projects. Demonstrates flexibility and ability to work amidst constant change.
2. Attention to Detail – executes projects with precision. Ensures compliance to grant and project requirements. Prioritizes accuracy in reporting and consistently delivers the highest quality work product.
3. Resourcefulness – able to effectively utilize research, analytical, and problem-solving skills to find solutions and execute projects
4. Communication – Demonstrates exceptional oral and written communication skills that includes demonstrated expertise in writing comprehensive reports and policies; interpreting high-level research, strategic plans, and financial records; and developing reports and presentations for Board of Directors, management, outside parties, and the community at large.
5. Interpersonal Savvy —Relates well to all kinds of people; builds appropriate rapport; listens carefully to all points of view builds constructive and effective relationships; uses diplomacy and tact; capable of diffusing difficult situations comfortably; doesn’t show frustration. Ability to mediate and create middle ground understanding.
6. Collaborative – works well with others and demonstrates a value for collaboration. Able to draw themes and identify opportunities for greater collaboration within the agency within and across departments as well as with external partners.
7. Commitment to Task – Willing and able to pursue goals with commitment and to take pride in accomplishment. Willing and able to take action to achieve goals and strives to exceed goals.
8. Results/Outcome Oriented – Is motivated by results; can be counted on to meet and exceed goals successfully; bottom-line oriented; pushes self for results; sets clear objectives and measures; monitors process and progress
9. Project Management —able to manage multiple projects and competing deadlines associated with grant-funded projects and fundraising goals. Quickly and effectively prioritizes projects and tasks. Demonstrates strong organizational skills to ensure the timely delivery and execution of projects.
10. Strategic Thinking – able to formulate and implement high level strategies as well as apply strategic approaches to project management and problem solving.