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Real Estate Administrative Assistant - 18927873921

Remote: 
Full Remote
Contract: 
Experience: 
Mid-level (2-5 years)
Work from: 

Offer summary

Qualifications:

2+ years experience as Real Estate/Admin Assistant, Exceptional attention to detail and organizational skills, Proficiency in Microsoft Office Suite and Salesforce CRM, Strong verbal and written communication skills, Ability to multitask and prioritize effectively.

Key responsabilities:

  • Efficiently process property applications
  • Coordinate transactions, inspections, and owner communication
  • Manage calendars, contracts, paperwork, and expense reports
  • Support project management team and asset management tasks
  • Conduct market research and maintain contact lists
Somewhere logo
Somewhere Human Resources, Staffing & Recruiting SME https://somewhere.com/
1001 - 5000 Employees

Job description

Position: Real-Estate Senior Administrative Assistant

Working Hours: Monday - Friday; 9am - 5pm EST

Salary Range:  USD 1,500/month

Main Responsibilities:

  • Application Processing: Efficiently fill out and process applications for properties, ensuring accuracy and completeness.
  • Communication Management: Make calls and handle correspondence with clients, vendors, and team members, maintaining professionalism and excellent communication skills.
  • Transaction Coordination: Coordinate inspections, appraisals, and utility setup for properties under contract, ensuring smooth transitions for clients.
  • Owner Engagement: Act as a liaison between property owners and the business, providing updates and facilitating communication as needed.
  • Scheduling: Manage calendars and schedules for team members, coordinating meetings, appointments, and deadlines effectively.
  • Contract Management: Assist in filling out contracts and agreements, ensuring all necessary documentation is completed accurately and on time.
  • Project Support: Provide support to the project management team as needed, assisting with various tasks and initiatives.
  • CRM Management: Utilize and maintain the Salesforce CRM system, inputting data, responding to inquiries, and generating reports as necessary. Collaborate closely with the executive, Robert, to ensure CRM functionality meets business needs.
  • Spreadsheet Proficiency: Fluently navigate spreadsheets, analyze data, and monitor key performance indicators (KPIs) to support decision-making and business operations.
  • Virtual Support: Provide virtual assistance on various items, including maintenance requests, signing leases, scheduling inspections, conveying pricing, and following up on events, ensuring efficient and timely resolution.
  • Paperwork Execution: Execute paperwork, including leases, lease amendments, contracts (property level), lease renewals, etc., ensuring accuracy and adherence to legal requirements.
  • Administrative Support: Act as an administrative assistant to the operations manager, assisting in managing vendors and in-house tasks, ensuring smooth operations and effective communication.
  • Asset Management: Manage monthly asset management fees for all assets/entities, ensuring accurate billing and financial compliance.
  • Expense Management: Prepare monthly executive and employee expense reports, handle receipt filings, and data uploads, ensuring timely and accurate financial record-keeping.
  • Market Research: Conduct market research to gather relevant data and insights, supporting decision-making processes and strategic planning.
  • Contact List Management: Maintain contact lists for clients, vendors, and team members, ensuring accuracy and accessibility.
  • Calendar and Appointment Management: Assist in calendar and appointment management as needed, scheduling meetings, appointments, and events to optimize
  • efficiency and productivity.
  • Task Coordination: Prepare tasks and reminders for the team, follow up as needed to ensure completion, and maintain task tracking systems for accountability.

Requirements

  • At least 2 years of experience as a Real Estate Virtual Assistant/Admin Assistant
  • Exceptional attention to detail and organizational skills.
  • Strong communication skills, both verbal and written.
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Experience with CRM software, particularly Salesforce, is highly desirable.
  • Ability to work collaboratively in a team environment and independently when necessary.

Preferred Qualifications:

  • Bachelor's degree or equivalent experience in Business Administration, Real Estate, or related field.
  • Previous experience with project management or transaction coordination.
  • Familiarity with real estate contracts and legal documentation.

Benefits

Holidays: Canadian Holiday

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Verbal Communication Skills
  • Team Effectiveness
  • Organizational Skills
  • Detail Oriented
  • Multitasking

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