Grants and Procurement Manager (full-time position)

About Zinc

Zinc Network is an ISO certified international development company headquartered in London and with offices in Washington, D.C., Tbilisi and Warsaw. We’re on a mission to achieve meaningful, measurable change in international development and security through the application of behavioural science and strategic communications, technology, and human-centred design (HCD).

We have 100+ team members from diverse professional and cultural backgrounds, including, behavioural scientists, creatives, diplomats, digital experts, and campaigners. We work with a broad range of governmental, NGO, and private sector clients, including the United States Agency for International Development (USAID); the U.S. Department of State (DOS); the UK Foreign, Commonwealth and Development Office (FCDO); and UN agencies and missions.

Introducing the role

Zinc seeks a Grants and Procurement Manager for a forthcoming USAID-funded program that will strengthen information integrity and resilience across the Sahel by investing in key local actors such as fact checking organizations, investigative journalists and data scientists at the country and regional level. The program will operate in Senegal, Burkina Faso, Chad, and Mauritania. This position is contingent upon award.

The Grants and Procurement Manager will be responsible for the process of grant making, managing activities from pre-award to close out. They will support the production of all necessary documents and reporting, ensuring grants are issued, compliance rules are followed, and support is provided to grantees as required. The Grants Manager will work closely with technical colleagues, who will be responsible for setting out the technical detail of calls for proposals, and with team members in the finance department who will support invoicing and the issuance of payments. They will also oversee the acquisition of goods and services for activities in-kind grants activity-level budgeting and tracking. The Grants and Procurement Manager should have the right to work in Senegal, where the project will be based.

What you’ll be doing:

· Administer and manage program subawards from pre-award through post award and closeout, including drafting calls for proposals, conducting outreach to potential applicants, conducting pre-award risk assessments, drafting subawards, evaluating proposals, reviewing subaward financial reports and invoices, monitoring, and ensuring compliance with Zinc and USAID policies and procedures

· Determine suitability to receive grant funds and assess needs relating to technical assistance and training

· Work with grantees to establish all required reporting frameworks and money controls

· Ensure all relevant grants documentation is available and stored in Zinc’s systems, including through close wok with team members to monitor and record grant-funded projects’ activities and performance

· Review and lead responses to USAID regarding grants, contracts, agreements, and other compliance requirements under the program

· Maintain and update subaward budget trackers and provide budget analysis to Zinc management as requested

· Provide administration for centrally funded contracts, procurements, and consultants

· Train other project staff on implementation of grants, ensuring compliance and smart practices are followed at all points

· Ensure grantees meet all compliance standards, including in relation to branding and marking plans

· Track and monitor subaward cost share

Requirements

What we need from you:

· Bachelor’s degree and at least five (5) years’ experience as a procurement, subcontracts and/or grants specialist

· Deep knowledge of USAID’s regulations and contractual, grant, and procurement requirements

· Demonstrated ability to work effectively with civil society, media, government officials, influencers, the private sector, donors, and other stakeholders

· Demonstrated leadership, versatility, and integrity

· Professional level of oral and written fluency in the French and English languages

Conditions of Employment

Candidates who receive a job offer will be required to:

- Disclose any previous disciplinary action against them resulting from a substantiated safeguarding (including any breaches involving trafficking- related activities) or workplace investigation.

- Undergo background checks including employment verification, sexual offender registry (as available), identity confirmation, and anti-terrorism vetting.

How to apply

Please include a CV showcasing how your background meets the position requirements.

If you require an accommodation to be made at any point throughout the recruitment process, please let us know when contacted.

Area of Selection

We’re committed to hiring a diverse workforce from different professional and cultural backgrounds, and to that end we encourage a variety of people to apply to join our company to represent the diverse range of subjects associated with our projects.

Benefits

What we can offer you

The opportunity to work with colleagues from a diverse range of professional and cultural backgrounds including the very best ex-diplomats, television producers, digital media strategists, linguists, researchers, and behavioral scientists from both the public and private sector.

Across Zinc Network there’s a commitment by everyone to deliver meaningful, change across all the subject areas, social challenges, and policy goals we’re striving to achieve. Lastly, we’re committed to hiring a diverse workforce from different professional and cultural backgrounds, and to that end we encourage a variety of people to our company to represent the diverse range of subjects associated with our projects.