Executive Assistant

Our client is a dynamic Technology Consulting Firm

Executive Assistant to CEO

Location: Irvine, CA (Hybrid)

Role Summary:
Support the Founder/CEO of a leading software solutions firm. This role involves core administrative duties and strategic partnership, requiring proactive needs anticipation, project execution, and high professionalism. The position is mostly remote with some in-office days and occasional travel.

Ideal Candidate:

• Experienced Executive Assistant, ideally in Technology or Consulting
• Highly organized, detail-oriented, and proactive
• Strong verbal and written communication skills
• Resourceful and professional
• Capable of managing complex projects and executive support tasks

Responsibilities:

• Manage the CEO's email and calendar
• Coordinate domestic and international travel
• Support special projects and business operations
• Prepare for strategic, operational, and client meetings
• Develop and improve standard operating procedures
• Handle operational tasks (contracts, invoices, compliance)
• Serve as the primary contact for the CEO
• Execute tasks independently with flexibility

Requirements:

• Proven experience in complex coordination and operations, preferably in a start-up
• Experience supporting executives, particularly in fast-paced, growth environments
• Strong skills in MS Office 365
• Exceptional organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Bachelor's Degree preferred

Hours: 8 am-5:30 pm, with occasional availability outside standard hours.