Executive Assistant

Unlock Your Career Potential in Consulting

Step into the forefront of consulting excellence without borders—right here in Ortigas. Picture yourself orchestrating global strategies and driving transformative impact from the heart of our operations. As an Executive Assistant, you'll play a pivotal role in our consultancy's success story, synchronizing the schedules of our visionary leaders and Practice Leads. Your journey begins with mastering intricate details and evolves into shaping high-stakes decisions that redefine industry standards. This isn't just about administrative finesse; it's about embracing the pulse of innovation and client empowerment. Join us in reshaping the consultancy landscape, where every interaction propels your career trajectory skyward and connects you to a global network of influence and opportunity.

Role Highlights

Responsibilities: Key Duties & Triumphs

• Coordinate daily complex calendars for the Executive and Practice Lead Team.
  
• Coordinate agendas for the monthly Practice Lead meeting, quarterly townhall, and quarterly strategy meetings with the General Manager.
  
• Work closely with staff and clients to find mutually suitable meeting times either virtually or face-to-face, prioritizing client requests and time zones.
  
• Serve as the point of contact for all Practice Leads one day a week.
  
• Manage office requirements, including booking rooms and adding new members.
  
• Keep contacts in our CRM up-to-date (e.g., Coffee List).
  
• Manage end-to-end travel arrangements for domestic and international staff, including booking the best available fare, hotel accommodation, and car hire, and input all these details into the calendar.
  
• Coordinate external conferences with vendors end-to-end, including delegations and registration.
  
• Manage company events with guidance from the Executive, People, and Culture Coordinator.
  
• Assist Human Resources with onboarding and offboarding staff.
  
• Act as the point of contact for Philippines-based staff.
  
• Perform ad hoc duties as required.
  

First 6 months expectations:

• Attend our Data Management training.
  
• Efficiently manage the General Manager’s calendar.
  

After 6 months:

• Assume additional calendar management responsibilities, including the Director’s calendar and other Practice Leads.

Requirements

Qualifications Needed: Essential Aptitudes

• 5 years of experience as an executive assistant or in similar roles such as Events Assistant, Admin Assistant, or Project Assistant.
  
• Advanced proficiency in Microsoft Office 365: Outlook, Word, Excel, and PowerPoint.
  
• Experience with Salesforce is desirable.
  
• Proven ability to work independently and with professional discretion.
  
• Excellent organizational skills with the ability to think proactively, prioritize work, and meet deadlines.
  
• Proactive approach to problem-solving with strong decision-making skills.
  
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, and other organizations.
  
• Ability to collaborate effectively with a broad range of organizations, locally, nationally, and internationally.
  
• Great attention to detail.
  
• Excellent communication skills, both written and verbal.
  

Demonstrated personal qualities:

• Strong commitment to Robinson Ryan and its people.
  
• Ability to work both independently and as part of a team.
  
• Strong organizational, multitasking, and time-management skills.
  
• Ability to thrive under pressure in a team environment.
  
• Creative and innovative thinking.
  

Benefits