Match score not available

Senior IT Procurement Associate

75% Flex

Remote:

Full Remote

Experience:

Senior (5-10 years)

Work from:

Kentucky (USA), Massachusetts (USA)

Offer summary

Qualifications:

5+ years of Procurement admin experience, Proficient in O365, Smartsheet & databases, Knowledgeable about best practices & principles, Strong analytical & communication skills, Experience working in IT environment.

Key responsabilities:

Maintain contracts & purchase requisitions
Order & distribute software
Track contracts using database & Smartsheets
Review bids for accuracy & compliance
Provide technical assistance and advice

Navitas Partners, LLC SME http://www.navitassols.com/

See more Navitas Partners, LLC offers

Job description

Your missions

Position: Senior IT Procurement Associates
Duration: 12 Months
Location: Remote (Boston, MA)
Hours needed per week: 37.5

Position Summary:
The client is seeking a highly skilled IT Procurement Associate with a detailed understanding of Procurement and Accounts Payable to join our Business Management team. The ideal candidate will be responsible for coordinating and monitoring Procurement, Accounts Payable, and IT Business Management processes and procedures for the client. They should possess a willingness to learn and grow in the field of IT Business Management.
This contract is a remote position and may have the opportunity to renew starting next fiscal year, July 1, 2025

Primary Responsibilities
• Perform related duties such as maintaining contracts, purchase requisitions, attending staff meetings and training sessions, responding to inquiries regarding assigned agency functions, reviewing and/or approving invoices for payment, and conferring with others concerning accounting-related matters.
• Review agency procurement procedures to ensure compliance with established reporting requirements, etc.
• Order and distribute software.
• Research orders placed via the ServiceDesk ticketing system.
• Track contracts using the database and Smartsheet.
• Maintain procurement files, making sure that all required documentation is collected and filed properly.
• Verify compliance with agency and statewide contracts using the the online system when applicable.
• Perform various duties related to IT procurement activities, including reviewing Requests for Responses (RFRs), Quotes (RFQ), and Information (RFI) bids for accuracy and ensuring compliance with state and federal regulations; posting RFRs, RFQs, RFIs, bids and requisitions on the tool; ensuring Procurement Database is current and all updated forms and information are included in solicitation.
• Coordinate with Operational Services Division staff for the provision of training and technical assistance to the staff, and maintain all procurement-related information in procurement files and the Procurement Database.
• Confer with suppliers of goods and/or services and their employees to explain rules, policies and procurement procedures governing payment and related financial transactions.
• Evaluate and monitor Service Desk tickets for accuracy and completeness.
• Monitor and respond to inquiries and correspondence in mailboxes.
• Provide technical assistance and advice to agency personnel and others concerning to exchange information, resolve problems and to ensure compliance with established policies, procedures, and standards.
• Act as support person for Director IT Business Management; perform special projects and reports as required.

Qualifications
• 5+ years of expert-level experience in Procurement administration.
• Proficient in O365, Smartsheet, and databases; ability to learn ServiceDesk ticket system.
• Knowledgeable about Procurement and Accounts Payable best practices and principles.
• Strong analytical skills, capable of utilizing statistical and data analysis to interpret data.
• Excellent communication skills for effectively conveying information to both internal and external agency teams and business stakeholders.
• Attention to detail and ability to identify issues in datasets.
• Ability to understand the perspectives of both the business and end-users and apply that understanding to solution proposals.
• Proficient in utilizing IT best practices and tools related to business administration and support, implementation, and documentation.
• Experience working in an IT environment.