Business Administration Assistant - Kamloops, British Columbia

Job Description

Company Profile

Position Summary

Is This Position a Fit for You?

• Possess a sense of urgency
• Are detail oriented
• Are an administrative generalist with an interest in bookkeeping
• Are looking for mentorship and opportunity to grow.
• Are skilled at building rapport and enjoy supporting others

Responsibilities

• Set up contracts, projects, and services in our ERP platform
• Prepare ERP reports as requested
• Complete monthly reconciliation of client licenses
• Assist with reconciling monthly invoices and accounts payable invoices
• Review month end reporting and complete month end tasks
• Provide coverage vacation coverage and complete tasks including Regus mail redirection, bank deposits and other tasks as required
• Participate in improving IXS business administration processes
• Assist with developing processes and repeatable corporate practices
• Create and maintain accurate and effective documentation
• Assist with documentation preparation, formatting and review
• Manage company cell phone plan
• Answer and direct phone calls to IXS employees
• Order office supplies and research new office supply deals
• Manage IXS shipping
• Schedule company-wide meetings, such as townhalls and training
• Schedule and coordinate travel bookings for employee travel
• Coordinate and plan client events
• Complete IX Solutions event planning
• Manage and coordinate IX Solutions merchandise and swag
• Other duties as required

Qualifications/Expertise

• Have strong attention to detail and accuracy
• Have a positive attitude and willingness to learn
• Are adaptable and can adjust to a fast paced, changing environment
• Possess strong computer skills, including MS Word, PowerPoint, Excel, and Outlook software
• Advanced Microsoft Excel skills are a bonus
• Bookkeeping or accounting experience is a bonus
• QuickBooks Online experience is a bonus

Professional Characteristics

• Communicate in an open, helpful manner and build relationships across the organization
• Provide leadership and assistance to colleagues and future employees; Foster and participate in a collaborative work environment and culture
• Challenge the status quo
• Take personal accountability and provide end to end ownership of a solution or obstacle
• Engage with team and demonstrate commitment to alignment with the organizational mission and corporate values
• Possess excellent communication skills
• Have strong organization and time management skills
• Motivated and able to work with minimal supervision
• Possess exceptional attention to detail
• Have the ability to work within processes, yet know when to try something different, problem solving and offering solutions to overcome obstacles

Requirements

• Legally permitted to work within Canada
• Hold a valid Driver’s License and vehicle
• Ability to speak and write English fluently

Compensation

The Business Administration Assistant position is a 40 hour per week salary position with an annual salary range of $42,000 - $52,000. Compensation is commensurate with skills, experience and duties included in this position.

IX Solutions is pleased to offer remote work opportunities for our employees, however we do require employees to reside in Alberta or British Columbia, Canada.