Legal Secretary at The Florida Bar

Legal Secretary- 4211

Lawyer Regulation – Tampa

Minimum starting salary $41,359.19 with excellent benefits package including employer paid pension contribution. | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness program (PSLF).

Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Required minimum education:

High School Diploma (or its equivalency).

Required minimum professional work experience:

Three (3) to five (5) years of progressively responsible secretarial/administrative experience.  Legal Secretarial experience is preferred.

Essential Duties and Responsibilities:

Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.).

Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.

Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.

Handles public records request in GOVQA.

Answers telephone and makes case notes in the case management system regarding call.

Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily.

Receives and scans incoming mail into the case management system. Prepares outgoing mail.

Prepares bar counsels' travel requests and expense reports.

Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.)

Knowledge of:

- Correct spelling, punctuation and grammar

 - Standard business formats and styles 

- Adobe Acrobat 

- Legal terminology 

- Style and format of legal pleadings 

- Office procedures and practices

Skilled in:

- MS Word

- Excel

- Outlook

- Use of databases

- Basic arithmetic

Ability to:

- Type sixty (60) correct words per minute 

- Pay attention to detail 

- Type letters, memoranda and pleadings in correct format 

 -Create ADA compliant forms and documents using Adobe 

- Organize and prioritize work 

- Communicate effectively and professionally, both verbally and in writing 

- Handle multiple tasks 

- Operate well under pressure and in a team atmosphere 

- Tactfully manage difficult situations 

- Demonstrate initiative in group projects and individual settings 

- Consistently provide an excellent service-oriented attitude

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. 

EOE. This organization participates in E-Verify. Position is open until filled. Non-exempt.

This position is in Tampa, Florida and is not a remote position.