Senior Level Project Coordinator

PCG Consulting group is a dynamic and innovative technology-driven organization that partners with health, education, and human services agencies to improve lives. We're currently partnered with Deloitte and is looking for a Senior -Level Project Coordinator to join our team.

We are looking for a professional Senior- Level Project Coordinator who will be responsible for overseeing various aspects of specific projects within our organization, to ensure its successful completion. This role typically involves supporting project managers and teams by facilitating communication, coordinating tasks, and managing administrative functions. You will play a crucial role in maintaining project schedules, organizing meetings, documenting meeting outcomes, tracking action items, and providing support for project-related activities. Acting as the central point of contact for project stakeholders and assist in ensuring that projects are completed on time, within budget, and according to predefined quality standards. Additionally, this role may involve preparing project reports, managing project documentation, and assisting with risk management and issue resolution. 

Overall, as the Project Coordinator you will contribute to the efficient and effective execution of projects by providing administrative and logistical support throughout the project lifecycle.

Key Responsibilities:

1. Develop Program Management Schedule: The Project Coordinator is responsible for creating and maintaining a comprehensive program management schedule. This includes identifying key milestones, deadlines, and tasks necessary for the successful execution of the program.
2. Plan and Maintain Program Management Meetings: The Project Coordinator is tasked with planning and organizing program management meetings. This involves coordinating schedules, booking meeting rooms, and ensuring all necessary resources are available for productive discussions.
3. Prepare Detailed Meeting Agendas: Prior to each program management meeting, the Project Coordinator prepares detailed agendas outlining topics to be discussed, objectives to be achieved, and any materials or resources required for the meeting.
4. Facilitate and Lead Internal Meetings: During program management meetings, the Project Coordinator takes on the role of facilitator, guiding discussions, promoting engagement among participants, and ensuring that the meeting stays focused on its objectives. Additionally, the Project Coordinator may be required to lead certain discussions or presentations as needed.
5. Document Meeting Notes: Following each program management meeting, the Project Coordinator is responsible for documenting meeting notes. These notes should include a summary of discussions, key decisions made, action items assigned, and any follow-up tasks identified.
6. Summarize Action Items and Key Insights: Alongside meeting notes, the Project Coordinator summarizes action items and key insights derived from discussions. This serves as a reference for future meetings and ensures that progress is tracked, and accountability is maintained.
7. Provide Support for Ad-Hoc Program Management Requests: The Project Coordinator offers support for ad-hoc program management requests as they arise. This may include conducting research, preparing reports, or assisting with any other tasks necessary to support the successful execution of the program.

• Bachelor's degree in business administration, project management, or related field.
• Proven experience in project coordination or management.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in project management software and Microsoft Office Suite.
• Ability to work effectively both independently and as part of a team.
• Attention to detail and ability to multitask in a fast-paced environment.