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Contract Administrator

unlimited holidays - extra holidays - extra parental leave - long remote period allowed

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

United Kingdom

Offer summary

Qualifications:

2 years’ experience in administration, Customer service skills and financial reporting experience.

Key responsabilities:

Provide performance reports for compliance
Update systems with accurate information, logistics and documentation
Assist in purchasing, budget management and invoicing

ABM Facility Services UK Scaleup https://www.abm.co.uk/

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Job description

JOB TITLE: Contract Administrator

LOCATION: Home working

SHIFT PATTERN: Monday – Friday 08:30 – 17:30

SALARY: £30,00 - £32,000

Main Duties & Responsibilities:

Contract administrator across various mobile and static sites providing performance reports to the Account Manager to ensure 100% compliance against all maintenance, reactive and quoted works tasks.

General:

· Understand, anticipate and deliver internal and external customer needs while building effective relationships.

· Efficiently respond to both internal and external customers through effective communication and personal accessibility.

· Ensuring systems both internally and externally are updated with the correct information and documentation.

· Helpdesk; including but not limited to; logging, distributing, and closing down of reactive calls.

· Maintain all maintenance asset files ensuring paperwork meets contract and H&S compliance.

· Assist Account Manager in production of the contract monthly report.

· Ensuring compliance to policies and procedures.

· Assisting the Management in ensuring compliance with H&S requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment.

Financial:

· Raising quotes onto in house system and following through process / requirement to the completion of the works.

· Liaise, organise, and raise purchase orders to Sub Contractors for both annual contract maintenance works and specialist reactive works.

· Manage spend against budget when raising reactive purchase orders.

· Collate monthly forecasting on reactive works for ABM and client.

· Produce monthly reactive invoicing and issue to client.

Person Specification:

Essential

· 2 years’ experience within an administrator role

· You will be able to demonstrate excellent customer service skills and commercial awareness

· Financial reporting experience

Desirable