Accounting Technician II

Position Location

Fort Collins, CO 80523

Work Location

Position is fully remote

Type of Position

Full-time

Classification Title

Accounting Technician II

Posting Number

202300410P

Position Type

State Classified

Open Date

10/02/2023

Close Date

10/16/2023

Salary

$3,484-3,600 Monthly with Full Benefits, including tuition benefits.

Employee Benefits

• For detailed benefit plan information for eligible employees, visit https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/.
• For the total value of CSU benefits in addition to wages, visit https://hr.colostate.edu/total-compensation-calculator/.
• For more information about why Fort Collins is consistently ranked in the top cities to live in, visit https://hr.colostate.edu/prospective-employees/our-community/.

State Classified Hourly

No

Overtime Eligible

Description of Work Unit

Accounts Payable, a work unit within Business & Financial Services, exists to disburse university funds for goods and services received and to provide customer service to vendors and university personnel. Business and Financial Services exists to maintain and improve the processes which protect the financial integrity of Colorado State University, to provide periodic financial information to various users, to support University financial system users, to monitor transaction flow to assure compliance with Federal, State, and University laws, regulation, and policies, to analyze and interpret financial data as part of the overall control of University fiscal goals and concerns, and to formulate financial statements and reports in accordance with applicable laws and regulations

Position Summary

Process payable documents for Colorado State University and serve as a resource to university employees and vendors by auditing and approving universal travel vouchers, departmental purchase orders for payment following system fiscal rules and university financial procedures; approving travel documents that have been entered into the financial records system for disbursement; accessing computer files or appropriate material to provide information for university departments and vendors; provide travel training to university personnel; and serving as liaison between the university and its vendors. An extremely high volume of documents must be handled with efficiency and accuracy in a stressful atmosphere dealing with reimbursement, or potential denial, of expenses. The most important service of this position is to ensure prompt, efficient payment of expenses with accuracy and justifiability within the policies and procedures set forth through state and university rules and regulations.

Minimum Qualifications

Substitutions

Two years of bookkeeping or technical accounting experience other than that listed may substitute for the required experience. Two years of college, university or noncorrespondence business school which included eighteen (18) semester credit hours of accounting or bookkeeping can substitute for the required experience.

Preferred Qualifications

• Directly related state service experience

• Strong skills with MS Office Suite with emphasis on Outlook, Word, Excel, Adobe Acrobat and Teams

• Experience working in a position where strict confidentiality is required

• Skilled in customer service, communication, and interpersonal skills

• Demonstrated experience using financial, travel, and other computing systems such as Kuali Financial Systems.

• Ability to work effectively at all levels of an organization both independently and as a team member

• Strong organizational skills with demonstrated success coordinating multiple projects with attention to detail

• Experience working with Travel reimbursement and organizational travel procedures

• Experience working with third party vendors to resolve payment discrepancies.

Job Duty Category

Travel reimbursement audit

Duty/Responsibility

Audit, approve and calculate Travel Reimbursements in compliance with system fiscal rules and university financial policies and procedures.

Percentage Of Time

50

Job Duty Category

Moving expense reimbursements

Duty/Responsibility

Disburse payments to vendors by verifying and approving invoices, auditing purchasing documents, review, classify and record payments to KFS by means of data entry into accounts payable online system. Determine taxable and non taxable moving expenses for employees.

Percentage Of Time

10

Job Duty Category

Advise travelers and University staff on policies and procedures

Duty/Responsibility

Answer and advise university staff, travelers and vendors on questions, through oral and/or written communication primarily done via email.

Percentage Of Time

15

Job Duty Category

Authorize travel advances

Duty/Responsibility

Evaluate and authorize request for travel expense advances in accordance with system fiscal rules and university financial procedures.

Percentage Of Time

5

Job Duty Category

Training

Duty/Responsibility

Assist in administering training sessions to groups of travel system users. Training includes creating and updating PowerPoint trainings, presentation of materials and demonstrations of examples on how to prepare and submit travel authorizations and reimbursements.

Percentage Of Time

10

Job Duty Category

Document compliance and organization

Duty/Responsibility

Classify and file pending reimbursements for matching; photocopy backup documentation; audit and log rejected paperwork before returning to source due to lack of compliance with system fiscal rules and university financial policies and procedures. Ensure all necessary documentation is attached electronically in the financial system.

Percentage Of Time

5

Job Duty Category

Identify taxable reimbursements to employees

Duty/Responsibility

Identify reimbursements with tax liability and properly classify and code for IRS.

Percentage Of Time

5

Special Instructions to Applicants

• Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
• Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.
• The Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

• If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
• An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
• An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
• Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

• When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
• Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
• Please see the Required Documents section of the posting.

• Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
• The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
• All status updates for this position will be sent via email from human.resources@colostate.edu, OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
• Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu

• Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
• All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires), Travel, Special Requirements/Other - Must be able to travel to CSU, Fort Collins, Colorado, 1-3 times a year to attend in person work commitments as required.

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.



Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.



A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.