General Administrative Assistant - Bookkeeper

Our client is an entertainment company who are seeking a skilled and motivated Administrative Assistant/Bookkeeper to join their team. This role encompasses a diverse range of tasks, requiring exceptional organizational, communication, and multitasking abilities. The ideal candidate will be detail-oriented, proficient in bookkeeping and administrative tasks, and capable of adapting to evolving business needs. You will play a crucial role in ensuring the smooth operation of various functions within the company.

Responsibilities

1. Event Management:
- Assist in planning, coordinating, and promoting live bar and pub quiz events
- Manage event logistics, including scheduling, reservations, and participant communication.
- Provide support during events to ensure smooth execution.

2. Bookkeeping Support :
- Record financial transactions accurately into Quickbooks Online.
- Reconcile bank statements and financial records.
- Generate financial reports, including profit and loss statements and balance sheets.
- Assist in managing invoices, payments, and expenses.

3. HR Administrative Tasks:
- Assist in drafting and editing HR-related documents, such as employment contracts and policies.
- Coordinate recruitment processes, including posting job listings and scheduling interviews.

4. Compliance Assistance:
- Stay updated on relevant state regulations and compliance requirements.
- Assist in preparing and submitting regulatory paperwork and applications.
- Maintain records to ensure compliance documentation is organized and accessible.

5. Data Entry and Organization:
- Input data accurately into databases, spreadsheets, or other software.
- Organize and categorize data to ensure easy retrieval and analysis.
- Maintain data accuracy and integrity by performing regular checks.

6. General Administrative Tasks:
- Manage emails, scheduling, and appointment setting.
- Assist in preparing presentations, reports, and documents.
- Handle phone inquiries and customer service tasks.
- Conduct online research as needed.

7. Communication and Coordination:
- Liaise with clients, vendors, and partners in a professional manner.
- Maintain effective communication channels to ensure smooth operations.

8. Miscellaneous Tasks:
- Provide ad-hoc support based on business needs.
- Adapt to new tasks and challenges as the business evolves.

• QuickBooks experience.
• At least 2 years experience as an Administrative Assistant, Executive Assistant, or similar role
• Proven work experience as a Bookkeeper.
• Strong proficiency in relevant software tools, such as Microsoft Office Suite and QBO
• Familiarity with CRM software.
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

• Paid Time-off
• Paid Holiday

Salary: $800 - $1000 USD/month

Technical Requirements

• Dedicated workstation at home
• 30 MBPS minimum Internet connection
• Backup device and Internet in times of power outages