Commercial Property Management Administrator

Schedule:

• Flexible hours, minimum 20 hours per week
  

Client Timezone: New Zealand Standard Time (NZST)

Client Overview

Join a dynamic commercial property management firm in Auckland, New Zealand, that’s revolutionizing its operations! This forward-thinking company oversees a diverse portfolio of commercial properties and is currently embarking on an exciting journey to streamline its processes and enhance efficiency. As they transition to a cutting-edge property management system, they’re seeking a detail-oriented professional to play a crucial role in this transformative phase.

Job Description

Embark on an exciting opportunity to make a significant impact in the commercial property management sector! As a Commercial Property Management Administrator, you’ll be at the forefront of a major system transition project, working directly with the portfolio manager to revolutionize how property data is managed and utilized. This role offers a unique blend of data management, compliance oversight, and property auditing, providing you with a comprehensive view of commercial property operations. You’ll have the chance to apply your organizational skills and attention to detail in a fast-paced, evolving environment, contributing directly to the optimization of a substantial property portfolio. This position is ideal for someone who thrives on creating order from complexity and wants to be part of a business’s growth and improvement journey.

Responsibilities

• Spearhead the migration of critical client and property data from the existing system to a new, state-of-the-art management platform
  
• Conduct a thorough audit of the entire property portfolio, ensuring all information is current, accurate, and compliant with industry standards
  
• Review and update compliance status for each property, safeguarding the portfolio against potential regulatory issues
  
• Verify and refresh contact details for all properties and associated parties, enhancing communication efficiency
  
• Meticulously examine and organize internal property documents, creating a streamlined and easily accessible information system
  
• Develop and implement a comprehensive checklist to ensure no aspect of property management is overlooked during the review process
  
• Maintain pristine records within the new property management system, setting the standard for data integrity
  
• Collaborate with the portfolio manager on various administrative tasks, contributing to the overall efficiency of commercial property management operations
  

Requirements

• Proven experience in commercial property management or a closely related field, with a keen eye for detail and data accuracy
  
• Demonstrated proficiency in data entry and database management, with the ability to handle large volumes of information efficiently
  
• Strong organizational skills and the capacity to juggle multiple tasks while maintaining high standards of quality
  
• Familiarity with property management software systems and the ability to quickly adapt to new technological platforms
  
• Basic understanding of property compliance requirements and the ability to recognize potential issues
  
• Advanced computer skills, particularly in Microsoft Office suite, with the aptitude to learn new software quickly
  
• Self-motivated with the ability to work independently and follow detailed instructions with minimal supervision
  
• Excellent written and verbal communication skills, crucial for clear documentation and effective team collaboration
  
• Flexibility to work remotely and manage time effectively, with the potential for occasional overtime as project needs dictate
  
• Enthusiasm for continuous learning and adapting to new processes in a rapidly evolving business environment