Executive Assistant/Travel Manager

The Executive Assistant/Travel Manager will play a crucial role in managing the daily operations of our executive team and ensuring the smooth coordination of all travel and logistics. This individual will be proactive, highly organized, and able to anticipate the needs of our leadership team, supporting them with administrative tasks while also overseeing business travel arrangements.

This position requires someone who is detail-oriented, adaptable, and comfortable managing multiple tasks in a dynamic, fast-paced startup environment. A strong candidate will have experience in both executive assistance and travel management, with a high degree of professionalism and discretion.

This is a remote position based in the Eastern Time Zone of the USA. 

Key Responsibilities:

Executive Support:

• Provide comprehensive administrative support to the CRO, including calendar management, email coordination, and meeting scheduling.
• Act as a liaison between executives and internal/external stakeholders.
• Assist in preparing meeting agendas, presentations, and other materials for executive meetings.
• Handle confidential information with discretion and professionalism.
• Coordinate and organize team events, internal meetings, and company-wide initiatives.
• Manage communications, prioritizing tasks and responding on behalf of executives when needed.

Travel Management:

• Oversee all aspects of business travel, including booking flights, hotels, ground transportation, and arranging itineraries.
• Ensure travel arrangements are cost-effective, aligned with company policies, and in line with executives' preferences.
• Provide pre-trip briefings and ensure all necessary travel documents are prepared (itineraries, expense reports, etc.).
• Manage post-trip expenses, including reconciliation and submission of travel expenses in accordance with company guidelines.
• Research and suggest travel options and itineraries that best fit the needs of the team, especially for international travel.
• Track and manage travel bookings for other team members as necessary.

Qualifications:

• • 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably within a fast-paced startup or tech environment.
  • Experience in travel management, including booking travel for executives and managing complex itineraries - experience using Navan is a huge plus. 
  • Exceptional organizational and multitasking skills with a strong attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to manage time effectively, prioritize tasks, and work under pressure.
  • Proficient with office productivity software (e.g., Google Suite, Microsoft Office) and familiarity with travel management tools.
  • Strong problem-solving abilities and a proactive mindset.
  • Ability to handle confidential information with discretion.
  • Self-motivated, resourceful, and adaptable in a startup environment.
  • Strong interpersonal skills and the ability to collaborate with diverse teams.
  • Flexibility and openness to occasional last-minute changes and dynamic needs.
  • Strong customer-service orientation and ability to work with all levels of the organization.

If your experience is close but doesn’t fulfill all requirements, please apply.  Torq is building an outstanding company. To achieve our goals, we are focused on hiring great people with different backgrounds, perspectives, and experiences.

As an equal opportunity employer, we are committed to a team defined and empowered by diversity. We consider qualified applicants without regard to race, religion, color, national origin, gender, sexual orientation age, marital status, veteran status or disability status.

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