Office Assistant

Responsibilities

We are looking for an exceptional Front Desk Coordinator to join our growing team. In this role, you will be involved in regularly interacting with employees, customers, vendors, and building management. The Front Desk Coordinator will work with the Global Office Manager as support for our HQ in Palo Alto, CA as well as assist the Administrative Team as needed. This is a temporary position with the possibility of converting to permanent. This is not a remote work role and the ability to work in the Palo Alto office is required. You will also be responsible for:

• Serve as the first point of contact at the office Reception desk by greeting visitors, registering guests, receiving deliveries, etc. 

• Maintain overall office organization, ensuring the space is organized and visually appealing

• Monitor supplies: Order and stock snacks and supplies as needed

• Sort and distribute mail and other communications

• Coordinate office entry badges utilizing the badging system, ensuring accuracy at all times

• Support meetings, events, and meals, as required

• Assist with various projects, including promo research/purchasing, events, and other research requests

• Maintain Administrative Team ticketing system and filter requests to appropriate owners

• Build and maintain trusting relationships with suppliers, customers, and colleagues

• Additional duties, as needed

Requirements

Qualifications / Experience / Technical Skills

• 1+ years of administrative/office support experience

• Experience with Slack and/or Google suite including Gmail, calendars, Sheets and Docs

Soft Skills / Personal Characteristics

• Friendly demeaner 

• Positive attitude and willingness to learn

• Attention to detail 

• Ability to take initiative with minimal guidelines and follow through independently