Assistant Pre-Award Research Administrator

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Strategic Interdisciplinary Research Office (SIRO) at The Pennsylvania State University is seeking an Assistant Pre-Award Research Administrator (Proposal and Award Generalist – Intermediate/Advanced Professional). The highly skilled professional will prepare and submit a wide variety of small to large complex proposals in a dynamic, fast paced, and multifaceted environment.

Responsibilities: The selected individual’s job responsibilities may include, but are not limited to:

• Lead the proposal submission process that includes thorough review of proposals for University signature and submission to various entities such as government agencies, industry, and foundations.
• Review and interpret sponsor and University guidelines, policies, and funding announcements to advise and guide faculty, staff, proposal development and project management teams.
• Advise faculty and staff in all aspects of proposal development and submission requirements.
• Prepare proposal subsections including budgets and non-technical components as indicated in the solicitation.
• Obtain departmental, College and University approvals as required.
• Serve as a pre-award liaison with sponsors, external research partners, Central offices, Institutes, Departments and Colleges across the University.

The selected individual must maintain positive and effective working relationships with assigned teams, research administration units, sponsors, and faculty. 

Work Arrangement: This is a remote-eligible position based in the United States. Standard working hours are 8:00 AM - 5:00 PM in the eastern time zone. 

Minimum Education and Experience Requirements: This postion will be filled at the Intermediate Professional or the Advanced Professional level. The minimum requirements for the Intermediate Professional are an Associates degree and 2+ years of related experience. For the Advanced level, the minimum requirements are a Bachelor’s degree or higher along with 3+ years of relevant experience, or an equivalent combination of education and experience. Pre-Award research administration experience is expected.

Additional Preferred Education, Experience, or Certifications: Experience with any of the electronic proposal submission sites is preferred. Experience with Strategic Information Management System (SIMS), SIMS budgets. Graduate of Penn State ACOR Certification and Education Series (ACES) is preferred. Certified Research Administrator (CRA) or desire to obtain certification is encouraged.

Additional Required Competencies: This position requires flexibility and self-management skills, high attention to detail, excellent problem-solving skills including the ability to prioritize a large number of diverse responsibilities in a very fast-paced, deadline-driven environment. Excellent communication (both verbal and written) and interpersonal skills are required. The successful candidate will be capable of working both independently and as a member of a team. 

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts (75% discount for spouse and children), and paid holidays. Please visit https://hr.psu.edu/current-employee/benefits for more detailed information.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure. 

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