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Coordinator

extra holidays - extra parental leave - work from anywhere - fully flexible

Remote:

Full Remote

Contract:

Full time

Salary:

42 - 54K yearly

Experience:

Junior (1-2 years)

Work from:

New Jersey (USA), United States

Offer summary

Qualifications:

High School diploma or equivalent; College Degree Preferred, 1+ years experience in a related field, Proficiency in MS Office and Gmail preferred, Pharmaceutical Event Planning experience is a plus.

Key responsabilities:

Manage promotional educational programs database
Coordinate logistics for pharmaceutical events

Veeva Systems Computer Software / SaaS SME http://www.veeva.com

5001 - 10000 Employees

See more Veeva Systems offers

Job description

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $2B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role

The Coordinator will be responsible for executing logistics for pharmaceutical educational events and ensuring that commitments are met on schedule and within budget. This person must maintain consistent communication with various internal and external stakeholders in a high-volume, deadline-driven environment.

What You’ll Do

Database management - manage promotional educational programs within the proprietary system

Budget management - assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines

Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements

Coordinate payment with venues/caterers and any other vendors

Frequent daily communication with sales representatives and faculty as needed

Review all venue contracts for accuracy/ensure customer compliance requirements are met

Ensuring all event materials are complete and accurate

Work closely with other team members to ensure successful execution of events

Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)

Effectively manage a high volume of events while also responding to emails and phone calls

Manage and monitor emails with volumes of 75-125 total emails per day. (# may change depending on customer size)

Cover after-hours phone line 5 pm-midnight on a rotated basis (weeks selected by the coordinator)

Requirements

High School diploma or equivalent; College Degree Preferred

1+ years experience in a field or related area (Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service)

Pharmaceutical Speaker Bureau experience is a plus

Pharmaceutical Event Planning experience is a plus

Strong analytical and problem-solving skills

Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume

Demonstrate ability to work in a dynamic environment, changing planning activities and/or multitasking often to meet fluctuating customer /company priorities

Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s), and Gmail preferred

Nice to Have

Exceptional attention to detail

Ability to work and thrive in a team atmosphere

Positive attitude and maintain a “Whatever it Takes” attitude

Ability to take on additional ad hoc tasks as needed to support the team

Ability to maintain productivity while performing repetitive planning tasks every day

Perks & Benefits

Medical, dental, vision, and basic life insurance

Flexible PTO and company paid holidays

Retirement programs

1% charitable giving program

Compensation

Base pay: $22 - $28 per hour

The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.

#LI-Remote

Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at talent_accommodations@veeva.com.