Financial Analyst, Effort Reporting Associate (Research Administration and/or Grant Mgt exp preferred)

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Finance-Acad/Res Spec Proj

Job Summary:

JOB SUMMARY
The Financial Analyst-Effort Reporting Associate is responsible for reviewing and entering payroll accounting adjustments for changes identified in the effort certification. This role ensures compliance with federal regulations and institutional policies by ensuring the accuracy of reported effort and providing support to staff involved in the effort reporting process and payroll-related activities.

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Key Responsibilities

Effort Report Review and Related Activities:

• Enter payroll accounting adjustments centrally for changes in effort certification as needed
• Review submitted effort reports for accuracy and completeness
• Ensure that reported effort aligns with payroll records and grant allocations
• Perform manual Reconciliation of certification data vs. GL data
• Request recertification of prior periods as needed

Compliance and Verification:

• Verify that effort reporting complies with federal regulations and institutional policies
• Conduct regular audits of effort reports to identify and resolve discrepancies
• Maintain accurate and up-to-date records of effort reporting documentation

Support and Training:

• Provide support, training, daily office hours, help desk tickets
• Review and provide input for training materials and resources
• Participate in testing as requested for Workday payroll-related items

Communication and Coordination:

• Collaborate with the finance and grants management teams to ensure alignment and accuracy in reporting
• Respond to inquiries and provide assistance in resolving issues related to effort reporting

Process Improvement:

• Assist in the development and implementation of process improvements to enhance the efficiency and accuracy of effort reporting
• Stay informed about changes in federal regulations and institutional policies related to effort reporting

Other Duties:

• Perform other related duties as assigned to support the overall function of the department.

Qualifications

Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

Experience: Prior experience in effort reporting, research administration, or grant management is a plus.

Skills:

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to interpret and apply federal regulations and institutional policies.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

Working Conditions:

• Fully remote.

TECHNICAL CAPABILITIES
• Project Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.
• Problem Solving (Intermediate): Uses critical thinking and process improvement i.e. coaches and mentors development of problem statement, describes current state, identifies root causes, creates future state, coaches and mentors development of solutions and action plans with a sustainability plan. Applies appropriate tools to address issues.
• Financial Analysis (Intermediate): The process of evaluating businesses, projects, budgets, etc. to determine their performance, stability and profitability.
• Written Communication (Intermediate): Demonstrates the ability to write clear, detailed, and comprehensive status reports, memos and documentation. Demonstrates an understanding of effective composition, such as having first line in a paragraph state the subject.
• Communication of Results (Intermediate): Communicates results and recommendations to customers in a concise and non-technical format. Clearly states implications and potential next steps. Presents analysis, ideas, and findings using the appropriate data visualization and presentation tools [such as Word, Excel, Tableau, and PowerPoint].

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

2 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled