Admin Assistant

This is a remote position.

This job is open to Philippine residents only.

Schedule:

• 20 hours per week
  
• Monday to Friday, 9AM to 1PM New Zealand

Client Timezone: New Zealand Time Zone (NZST)

Client Overview

Be part of a forward-thinking instructional design company that’s making waves in the e-learning industry. This innovative firm collaborates with a diverse range of clients, from major corporations to specialized educational institutions, to create impactful learning experiences. Operating with a fully remote team, they champion work-life balance and foster a culture of creativity and collaboration. As the company enters an exciting phase of growth, they’re seeking talented individuals to help streamline operations and drive their transition to the next level of business maturity.

Job Description

We’re looking for a highly organized and proactive Admin Assistant to support our company directors in their mission to revolutionize online education. This role offers a unique opportunity to be at the heart of a growing ed-tech business, helping to shape its future by enhancing productivity and streamlining operations. You’ll wear multiple hats, from managing complex schedules to assisting with high-level projects and communications. If you’re detail-oriented, tech-savvy, and excited about contributing to the evolution of a dynamic company, this position offers the perfect blend of challenge and opportunity.

Responsibilities

• Expertly manage the calendars of founders, ensuring efficient time management and prioritization of key activities
  
• Handle confidential communications with professionalism, including email correspondence and preparation of sensitive documents
  
• Coordinate and set up virtual meetings using platforms like Zoom, ensuring smooth and productive interactions
  
• Assist with document preparation, proofreading, and editing, maintaining the highest standards of quality and accuracy
  
• Streamline administrative processes, identifying areas for improvement and implementing efficient solutions
  
• Support project management initiatives, helping to track progress and ensure timely completion of deliverables
  
• Manage basic financial tasks such as expense reports and invoicing, contributing to the company’s financial organization
  

Requirements

• Proven experience in a similar high-level administrative role, preferably in a fast-paced, remote environment
  
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines effectively
  
• Outstanding written and verbal communication skills in English, with the ability to interact professionally at all levels
  
• Advanced proficiency in Microsoft Office suite, particularly Word, and familiarity with remote work tools like Zoom
  
• Demonstrated ability to handle confidential information with the utmost discretion and integrity
  
• Strong problem-solving skills and a proactive approach to anticipating needs and resolving issues
  
• Excellent attention to detail and commitment to delivering high-quality work
  
• Experience in the education or technology sector is a plus
  
• Ability to work independently while also collaborating effectively with a remote team