Why Patients Need You
Everything we do, every day, is in line with an unwavering commitment to the quality and the delivery of safe and effective products to patients. Our science and risk-based compliant quality culture is flexible, innovative, and customer oriented. Whether you are involved in development, maintenance, compliance or analysis through research programs, your contribution will directly impact patients.
What You Will Achieve
The Pfizer US Hematology Sales Regional Coordinator within Pfizer Oncology will coordinate all administrative responsibilities in support of the Hematology Sales Leadership Team. This role will report directly to the Vice President, National Sales Lead for Hematology and work closely with the three Regional Business Directors and the Sales Enablement Manager in support of the entire US Hematology Sales organization consisting of 16 Area Business Managers (ABMs) and 140 Senior Oncology Account Specialists (SOASs).
The US Hematology Sales Regional Coordinator will also be responsible for managing progress against priority projects of high interest to the leadership team. The role requires project management proficiency and accountability for leading projects to completion while adhering to pre specified timelines and budget. The US Hematology Sales Coordinator will collaborate cross-functionally across the Oncology Business Unit and work closely with coordinators from across the other Sales teams, HQ and other parts of the US business.
In addition, the US Hematology Sales Coordinator will ensure coordination of meetings, reports, calendar management and follow through in a high quality and timely manner. This position will require strong communication ability, proactive planning, problem solving and self-direction along with the ability to identify opportunities and solve issues impacting overall efficiency and operational effectiveness of the CEP Platform.
How You Will Achieve It
Provide strategic and administrative support to the US Hematology Sales LT in the form of coordination, collaboration, communication, and ownership for a variety of high-level based initiatives as well as MS Outlook Calendar Management
Planning and support for internal LT meetings, cross functional meetings and customer meetings including logistical communications, meeting follow-ups and ensuring LT member accountability for follow through.
Travel and Expense support for hematology sales leadership (inclusive of audit of concur submission and travel arrangements)
Triage priority emails and urgent communications ensuring timely follow up
Support the development of organizational communications and presentations.
Development and management of key projects tracker and ensuring accountability for providing updates and closing actions items
Assist Leadership with informational requests and data compilation. Provide ad hoc analytics support as needed to support business decisions.
Planning and support of POAs, events, meetings, team buildings, external stakeholder meetings, and speaker programs which includes budget tracking and management (in partnership with SC Enablement Team and Pfizer Meetings Team).
Management of key enabling systems supporting the US Hematology Sales team. Report processing including expenses, requisitions, and POs.
Provides recruiting assistance including but not limited to Candidate travel, Onboarding and Termination Support
Partners with PX provides and manages the necessary staffing and organization repots and distributions lists
Provides Administrative support for various field transactions and supports the field sales force and leadership as requested
Vendor Credentialing: receiving questions, provide assistance and process individual requests for field certification (Attestation Letters for background, drug, product, insurance, etc.)
Conference Support including Receiving and processing Exhibits & Displays and Sponsorships via Ariba from the field. (ASCO, ASH: registration, meeting rooms/events for sales team)
Partners with LT and Finance to manage budgets and appropriate reporting.
Leads collaboration and community of practice norming across SC Coordinator Team aligned to the CEP Platform to support best practice sharing, optimal teamwork, efficiency, and project coordination.
Assists as needed on cross functional workstreams (e.g. Culture and Engagement)
Managing and coordinating internal stakeholder engagement including Team Huddles and culture building activities
Track and assist in advancing CEP business goals on a semester basis.
Qualifications Must-Have
• Bachelor’s Degree preferred; HS Diploma required.
• 5+ years of related administrative business experience
• Strong track record meeting personal and team goals
• Proven record of implementing projects and process improvements
• Possess a positive, continuous improvement mindset
• Takes initiative and works pro-actively
• Strong business acumen and demonstrated flexibility, adaptability and
learning agility
• Excellent written and verbal communication skills
• Ability to navigate internal organization/processes and build productive
relationships across the matrix
• Possesses High Emotional Intelligence, Sound Decision Making &
Judgement
• Strong collaborator with proven ability to represent Sr Leadership Team
in managing relationships, issues, and initiatives effectiveness.
Nice-to-Have
• Strong knowledge of Pfizer systems and applications, including Ariba, Pfizer Travel & Expenses, MS Teams, SharePoint and Yammer
• Experience using applications, such as Concur, MS Teams and Ariba
• Ability to take direction and work with minimal oversight
Other Job Details:
• Last Date to Apply: December 6th 2024
Minimal overnight travel could be required to attend and support meetings and conferences
Position location: USA remote or at any Pfizer Us location
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
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