Project Manager - REMOTE

Overview:

The Marketing Department's Project Manager will play a pivotal role in driving cross-functional marketing initiatives to completion, ensuring that all projects meet our high standards of quality, efficiency and budget compliance. This role involves coordinating with internal and external stakeholders, monitoring project timelines, and managing progress reports. The ideal candidate will balance multiple projects while ensuring they align with the institutional goals and key objectives of Concorde Career Colleges.

• Oversee the intake and management of marketing requests, developing work statements and project briefs to kick off projects internally.
• Serve as a primary point of contact to facilitate communication between internal stakeholders and the marketing team, ensuring clarity and efficiency.
• Prioritize and schedule projects by coordinating between the marketing team and stakeholders, monitoring progress, and ensuring timely delivery based on deadlines and resources.
• Manage relationships with faculty, staff, alumni, and external vendors to ensure efficient project execution and alignment with marketing goals.
• Coordinate and manage multiple projects simultaneously, overseeing them from inception to completion while adhering to budget and timeline constraints.
• Organize and lead regular meetings with cross-functional teams to ensure alignment on project goals, progress and potential issues.
• Oversee and prioritize project workflows, focusing on institutional objectives and adjusting priorities for high-priority or time-sensitive tasks as needed.
• Administer project management and proofing tools, defining workflows and automations, and managing related platform contracts to ensure effective execution.
• Track and document project progress using the project management system, maintaining both active and archival files for easy access and review.
• Serve as a final checkpoint for proofing, proofreading, testing links, and completing other quality assurance tasks to ensure seamless project completion.
• Manage the compliance review process to ensure all marketing materials adhere to legal and regulatory standards before distribution.
• Ensure marketing assets are regularly updated and maintained across all platforms and tools, including content management systems and project tracking software.
• Maintain accurate and up-to-date project documentation that is easily accessible for reference and auditing.
• Provide training and recommendations to the marketing team on project management tools and best practices, enhancing team capabilities and resource use.
• Additional duties as assigned.

Requirements:

• 2-3 years drafting and managing creative briefs and project plans.
• 3-5 years of experience project management, or account management, ideally within the healthcare or higher education sectors, or agency.
• Proficiency in marketing tools such as digital asset management warehouses, CRM systems, content management systems, marketing automation platforms and project management software (e.g., ReviewStudio, Asana, Trello).
• Experience working with compliance and legal departments; in a highly regulated sector is preferred.
• Strong customer service working with internal customers across an organization and with external vendors is preferred.
• Strong writing, editing, proofreading and formatting various marketing materials.
• Proven ability to manage marketing projects in complex, fast-paced and regulated environments.
• Excellent problem-solving, planning and organizational skills, with a strategic mindset.
• Experience fostering collaborative relationships with leadership, staff and vendors.

Preferred Skills:

• Strong understanding of legal and compliance requirements in marketing and the higher education sector.
• Interest in areas such as graphic design, copywriting, web publishing and email marketing, with a keen eye for integrating these elements into successful marketing projects.
• Familiarity with SEO and digital analytics tools: A basic understanding of how SEO and web analytics contribute to marketing success.

Standard Abilities

• Able and willing to:
  • Communicate, think, learn, and reason
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
  • Safely ambulate and/or maneuver when on-site at Company locations
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders

Work Environment

• Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
• This position is designated as:
  • Remote; Employees must meet minimum technical standards for eligibility and participation.
• Travel Requirements
  • Overnight travel less than 10% 

• Salary: 
  • Competitive market salary from $55K per year to $65K per year* depending on qualifications and experience

- We are an Equal Opportunity Employer and do not discriminate against applicants or employees due to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, genetic information or any other federal, state or local protected class.

- Job descriptions are not intended as, nor should be construed to be, exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job duties and responsibilities essential for making fair pay