Compliance Specialist

Description

JOB SUMMARY:  Responsible for completing initial and annual recertification's for LIHTC, HUD, HOME, RD and other layered funding, prepares data for timely reporting and audit response. Supports Property Manager through a variety of tasks related to maintaining regulatory compliance. Experience with Oregon compliance a plus.  Reports to the Compliance Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Below is a brief summary of the essential duties and responsibilities of this position.  Additional duties or job functions may be assigned by supervisory personnel.

• Review affordable housing compliance paperwork and source documents for accuracy.
• Determine whether applicants meet program eligibility requirements prior to move in, support sites in maintaining compliance for each household throughout tenancy.
• Review annual income certifications, provide ongoing training to sites.
• Provide monthly certification status reports to the Property and Portfolio Manager.
• Meet regularly with the Compliance Director, and relay updates to site staff regarding compliance procedures and regulatory requirements.
• Ensure that utility allowances, income limits, and rent limits are accurate in Yardi software and site files, maintain audit-ready certifications in Yardi software.
• Advise site staff on noticing processes required to meet critical certification, audit response, and reporting deadlines.
• Maintain compliance with Fair Housing standards.
• Attend department meetings and industry trainings as scheduled.

SUPERVISORY RESPONSIBILITIES:  This job has no supervisory responsibilities.

Qualifications

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

• High school diploma or general education degree (GED)
• Two years related experience and/or training or equivalent combination of education and experience.

OFFICE EXPERIENCE:  Proficient in MS Office, Office 365, Adobe Acrobat, and Outlook.  Must be well organized, have excellent time management skills, ability to multi-task, and prioritize work.  Strong need to have attention to detail and problem-solving skills.  Must be able to effectively organize records / files.

LANGUAGE SKILLS:  Ability to effectively communicate (written and oral) with all levels of employees, outside agencies and manage large volumes of correspondence; ability to proofread documents; ability to interpret procedural manuals.

MATHEMATICAL SKILLS:  Ability to calculate figures and annualize income and assets from source documents.  Ability to use basic mathematical and analytical skills.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, talk, hear, use hands to handle or feel, and reach with hands and arms.  The employee must frequently lift and/or move up to 25 pounds and, on rare occasions, move more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is rarely exposed to outside weather conditions. The noise level in the work environment is usually moderate.