This is a remote position.
We are seeking a highly organized and proactive HR and Operations Coordinator to manage key administrative and operational processes. This role involves overseeing employee lifecycle processes, coordinating payroll and schedules, tracking compliance with payroll filings, and ensuring smooth store operations through effective communication and process development. The ideal candidate will have strong organizational skills, the ability to multitask, and a focus on creating efficient systems to support the team.
Safety Meetings:
Schedule and facilitate regular safety meetings to ensure workplace compliance and employee well-being.
New Hire Process:
Manage the recruitment and onboarding process for new employees.
Collect and verify all required documents, ensuring compliance with employment regulations.
Onboarding and Off-boarding:
Coordinate onboarding for new hires, including orientation, training schedules, and setup in systems.
Handle off-boarding processes, including final paychecks, exit interviews, and documentation.
Training and Development:
Develop and maintain training materials.
Provide ongoing support and training for team members to enhance skills and performance.
Payroll Summary:
Prepare and review payroll summaries, ensuring accuracy of hours, deductions, and compliance with labor laws.
Payroll Returns and Receipts Tracking:
Monitor payroll return filings to ensure they are completed accurately and submitted on time.
Maintain a system for tracking paid receipts and verifying timely payments.
Time Sheets and Time Clock Management:
Monitor and review daily entries in Time Clock Wizard to ensure accuracy.
Address discrepancies and ensure employees adhere to clock-in/out policies.
Schedules:
Create and manage employee schedules to meet operational needs.
Adjust schedules as necessary to address last-minute changes or absences.
Payroll Budget:
Monitor and manage payroll expenses in line with allocated budgets.
Work with management to identify opportunities for cost savings while maintaining efficiency.
Weekly Manager Meetings:
Organize and lead weekly meetings with store managers to discuss needs, challenges, and operational goals.
Store Bills:
Review, process, and track store-related bills to ensure timely payments.
Process Creation:
Develop and implement clear, efficient processes to support store operations and employee management.
Orientation:
Conduct comprehensive orientation sessions for new employees to ensure alignment with company culture and expectations.
Training Team Members:
Work with managers to ensure consistent training practices across all locations.
Provide coaching and guidance as needed.
Store Needs and Collaboration:
Act as the primary point of contact between store management and operations teams to address ongoing needs.
Proven experience in HR, payroll, or operations management roles.
Strong knowledge of payroll systems, scheduling tools, and time management software (e.g., Time Clock Wizard).
Excellent organizational and multitasking skills.
Strong interpersonal and communication abilities, with a focus on team collaboration.
Ability to create and implement efficient processes.
Proficiency in MS Office and other relevant software tools.
SGS
UofL Health
CXG
