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Executive Assistant

Remote:

Hybrid

Salary:

100 - 150K yearly

Experience:

Mid-level (2-5 years)

Work from:

San Francisco (US)

Offer summary

Qualifications:

3+ years supporting C Suite executives, Proficient in G Suite applications, Willing to learn advanced techniques (AI), Exceptional written and verbal communication.

Key responsabilities:

Coordinate and manage CEO's calendar
Schedule meetings and maintain logistics

interface.ai Scaleup https://www.interface.ai/

51 - 200 Employees

See more interface.ai offers

Job description

interface.ai is the industry's-leading specialized AI provider for banks and credit unions, serving over 100 financial institutions. The company's integrated AI platform offers a unified banking experience through voice, chat, and employee-assisting solutions, enhanced by cutting-edge proprietary Generative AI.

Our mission is clear: to transform the banking experience so every consumer enjoys hyper-personalized, secure, and seamless interactions, while improving operational efficiencies and driving revenue growth.

interface.ai offers pre-trained, domain-specific AI solutions that are easy to integrate, scale, and manage, both in-branch and online. Combining this with deep industry expertise, interface.ai is the AI solution for banks and credit unions that want to deliver exceptional experiences and stay at the forefront of AI innovation.

What you will do:

Build and support relationships throughout the organization to support, coordinate and manage happenings related to all CEO/organizational initiatives as needed.
Schedule meetings and conference / Video calls: Coordinate correspondence, send calendar invitations, maintain meeting agendas, and manage logistics such as conference room bookings, parking, phone/video conferencing technology, and meals (as necessary).
Maintain the CEO’s complex calendar: Calendar “gymnastics” at its finest. Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Arranging of personal tasks and coordination with personal calendaring will also be required.
Monitor the CEO’s email: organize and prioritize emails, draft responses that need to be addressed directly by CEO and respond to any emails that can be handled without the CEO being directly involved.
Anticipate executive’s needs: Be extremely knowledgeable of individual preferences and expectations, and work proactively to prevent problems before they develop. Prepare background research and materials such as background notes for customer meetings, handouts, and presentations for meetings and conferences.
Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and any additional needs

What you will bring:

3+ years of prior experience supporting C suite level employees
Must be proficient in all G Suite applications
Willingness to learn and utilize advanced techniques (AI) to improve the way we work; getting it done in cutting edge ways.
Outstanding written and verbal communication skills
Exceptional ability to ruthlessly prioritize and have a bias for action
Exceptionally organized with keen attention to detail
Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building

Compensation

Compensation is expected to be between $100,000 - $150,000. Exact compensation may vary based on skills and location.

What We Offer

💻 Remote First Policy
🏥 Medical/Dental/Vision Insurance
🏝 PTO & Holidays
✨ Life Insurance

At Interface.ai, we are committed to providing an inclusive and welcoming environment for all employees and applicants. We celebrate diversity and believe it is critical to our success as a company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, marital status, veteran status, disability status, or any other legally protected status. All employment decisions at Interface.ai are based on business needs, job requirements, and individual qualifications. We strive to create a culture that values and respects each person's unique perspective and contributions. We encourage all qualified individuals to apply for employment opportunities with Interface.ai and are committed to ensuring that our hiring process is inclusive and accessible.