Talent Acquisition Coordinator Associate

Number of Job Openings Available:

1

Date Posted:

November 21, 2024

Department:

16001032 HRSS TA Support

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union

Weekend Rotation:

None

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

**Candidate must live within commuting distance of the Allina Commons Mpls, MN.**

• 1.0 FTE (40-hours per week)

• 8-hour day shifts

• No weekends

• Remote role

• Benefit eligible

Job Description:

Provides support and coordinates the new hire processes to ensure a smooth, positive and seamless candidate and hiring leader experience.

Principle Responsibilities

• New Hire On-boarding
  • Assists with pre-employment checks related to: Background checks, DHS, education, license, certification, and driver’s license verification.
  • Answers and routes responses from candidates regarding hiring status.
  • Compiles metrics and reporting data for statistical reporting as well as preparing and distributing reports.
  • Utilizes applicant tracking and Human Resources systems to process new hire pre-employment requirements.
  • Periodically run reports and audits of recruitment transactions to ensure all required compliance and job description standards are met.
  • Creates reports utilizing internal systems and programs.
  • Communicates with new hire and transfer employees regarding outstanding pre-employment checks.
  • Liaison to external vendors in support of pre-employment screening process.
  • Partners with the Talent Acquisition team to understand recruitment needs and onboarding priorities.
  • Registers new hires for orientation and trainings.
  • Organize and prepares new employee orientation.
  • Ensures that all new hire and transfer information is complete, tracked and scanned.
  • Assists with HR Data Management transactions related to candidate and temporary worker record terminations, ensuring a seamless candidate experience.
  • Processes expenses and invoices with external vendors and accounts payable.

• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required principle competencies as listed on the job description
• 1+ year administrative experience

Preferred Qualifications

• High school diploma or GED
• 1+ year previous recruiter assistant or recruitment related experience

Physical Demands

• Sedentary:
• Lifting weightUp to 10 lbs. occasionally, negligible weight frequently