Program Assistant, Undergraduate Programs – Business School

Overview:

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Business School, Undergraduate Programs is looking for a Program Assistant to join its team. 

The candidate must feel comfortable working in a busy environment that will require multi-tasking and the ability to manage a high volume of work. Also, the successful candidate should be detail-oriented, enjoy interacting with students, and being a team player.

Why IE University?

We are one of the world’s most international educational institutions in the world, with more than 100 nationalities on campus.  As a diverse, multicultural, and inclusive institution, our goal is to make an impact in people’s lives. 

Why us:

• Competitive salary based on your skills and background  
• Hybrid Remote Model  
• Flexible work environment & hours  
• Travel across the region and meet our international team  
• Dynamic, young, and entrepreneurial atmosphere  
• Access to a wide range of events, conferences, and talks  
• All the necessary equipment

Our People

At IE we are:

• People-driven 
• Change Builders 
• Autonomy Enthusiasts 
• Communication Enthusiasts 
• Knowledge champions

IE University is seeking a qualified candidate to join our team in Madrid.

Your role as a Program Assistant will involve: 

• Act as point of contact (coordination and constant communication) with the different departments involved in programs’ operations (Faculty, Admissions, Registrar’s Office, Planning…).
• Attend and support the students and professors on a daily basis.
• Manage a high volume of e-mail and respond on time to student queries.
• Process internal expense reports.
• Compile and update databases with student information.
• Contribute to the preparation and edition of reports and presentations.
• Assist the Program Management Team in the communication with internal and external stakeholders (students, professors, IEU departments).
• Manage the logistics of the program deliveries: caterings, organization of extracurricular events and travel arrangements.

To thrive in this role, you should possess the following qualifications:

• Bachelor’s Degree.
• Fluency in both English and Spanish, and good communication skills (verbal and written).
• A track-record of customer interface, excellent organization skills, and a “can-do attitude”.
• Proficiency in Microsoft Office (Word, Excel and Powerpoint).
• Curious, open to learn and with team-working skills.
• Strong desire to work in a multicultural environment.
• Candidates must possess a valid EU work permit.