Client Services Coordinator

This is a remote position.

Schedule:

• Part-time Mon-Wednesday 9 hours per day with 30 mins unpaid lunch Melbourne time - 10-7pm
  

Client Timezone: Australian Time Zone

Client Overview

Join a trailblazing healthcare aviation company that’s revolutionizing medical access in Australia. This rapidly growing organization, founded just 2.5 years ago, has already expanded to a team of 120 dedicated professionals. Their mission? To bridge the healthcare gap by flying allied health clinicians to regional and remote areas, ensuring vital medical services reach those who need them most.

As a Personal Assistant in this dynamic healthcare aviation environment, you’ll play a pivotal role in supporting the CEO and COO of an innovative organization that’s making waves in Australian healthcare. Your responsibilities will span from managing high-level communications to coordinating essential business development initiatives. This role offers a unique opportunity to contribute directly to improving healthcare access in underserved communities while developing your skills in administration, communication, and HR support. If you’re passionate about making a tangible difference and thrive in a fast-paced, mission-driven setting, this position will challenge and inspire you daily.

Responsibilities

• Manage and prioritize email communications for C-level executives
  
• Spearhead outreach and cold business development efforts targeting politicians and key organizations
  
• Orchestrate administrative tasks and maintain executive calendars with precision
  
• Support HR functions, including new employee onboarding and platform setup
  
• Assist in streamlining onboarding and offboarding processes
  
• Efficiently juggle and prioritize multiple urgent requests
  
• Maintain utmost confidentiality when handling sensitive information
  
• Adapt to and learn industry-specific software platforms
  
• AR-debtor follow-up
  

Requirements

• Proficiency in Google Suite applications (Gmail, Google apps)
  
• Exceptional written and verbal communication skills
  
• Strong organizational abilities and time management expertise
  
• Quick learner, able to adapt to new software platforms (e.g., SPLOSE, Employment Hero)
  
• Previous experience in administrative support or personal assistance preferred
  
• Flexibility to work across different time zones
  
• Discretion and professionalism in handling confidential matters
  
• Passion for contributing to healthcare accessibility initiatives
  
• Ability to work independently and as part of a dynamic team
  
• Adaptability and resilience in a rapidly growing business environment
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job