Proposal Manager

JOB TITLE: Proposal Manager

PROGRAM: Business Operations

LOCATION: Remote; US-based only

EMPLOYMENT: Full time 40/hr. per week

WORK AUTHORIZATION: US Citizenship/Permanent Resident Card Holder

ABOUT US 

The Canton Group is a privately held, family-owned company with over 25 years of delivering award-winning websites, software, and digital modern secure solutions to Fortune 500 organizations and Government entities. We take immense pride in offering our employees the benefit of working fully remote while our Headquarters remain open in Baltimore, Maryland. The Canton Group’s presence spans across the nation – including our employees and clients – apply today and join us on our journey of growth!

OUR CORE VALUES:

Intellectually Curious | Committed to doing things the right way | Transparent, Honest, and Fair |Determined to delight our customers | Dedicated to Collaboration|

OVERVIEW:
The Proposal Manager is a key contributor responsible for leading the development of technically accurate, compelling, and persuasive proposals that align with The Canton Group’s strategic objectives. This role combines expertise in proposal management and technical writing, ensuring that the company's offerings are effectively communicated to potential clients. The Proposal Manager will work closely with cross-functional teams to craft clear, impactful narratives that showcase The Canton Group's solutions, helping to secure new business opportunities.

RESPONSIBILITIES:

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Proactively identify and evaluate new business opportunities, develop recap documents, and collaborate with cross-functional teams to gather cost and technical information. Lead the development and submission of proposals and create compelling presentations for down-select or finalist stages to secure client engagements.
• Cultivate and maintain strong relationships with trusted business partners by holding regular meetings to explore partnering opportunities, share updates, and coordinate ongoing proposals. Collaborate with the Director of Business Development to identify, establish, and strengthen new partnerships, ensuring alignment with organizational goals and long-term success.
• Conduct annual reviews of The Canton Group personnel resumes in collaboration with HR to ensure the accuracy of certifications, experience, and other critical information. Perform detailed reviews of resumes prior to proposal submissions to verify accuracy and alignment with proposal requirements.
• Oversee the end-to-end process of proposal development, including planning, organizing, writing, and submitting high-quality proposals that align with client requirements and industry standards.
• Partner with subject matter experts (SMEs), project teams, and executive leadership to gather information and insights for crafting winning proposals. Facilitate strategy sessions to align proposal content with The Canton Group’s mission, vision, and client needs.
• Draft, edit, and finalize proposal documents, ensuring they are technically accurate, clear, and compelling. Incorporate complex technical details in a manner accessible to non-technical audiences.
• Implement and maintain version control processes to track updates and changes, ensuring accuracy and consistency in all submitted proposals.
• Review and edit proposal content for compliance with government regulations, industry standards, and client-specific requirements. Ensure all materials are complete, persuasive, and aligned with The Canton Group’s messaging.
• Manage multiple proposal projects simultaneously, prioritizing tasks to meet tight deadlines and submission dates. Coordinate internal resources to ensure the timely delivery of proposals.
• Analyze feedback on proposal submissions to refine future strategies, processes, and content. Develop and implement best practices for proposal writing and management.

REQUIRED EDUCATION & EXPERIENCE:

• In-depth understanding of the Technical and Software Development Life Cycle (SDLC) and Agile methodologies.
• Strong knowledge of public and private sector contracting processes, regulations, and compliance requirements.
• Proven track record in managing complex, high-visibility SLED (state, local, and education) and/or federal proposals preferred.
• Experience in proposal management, technical writing, and proposal preparation for government agencies.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, MS Project).
• Experience with proposal management software and content management systems is a plus.
• Exceptional writing, communication, and presentation skills.
• Ability to collaborate with executive leadership, project teams, and SMEs throughout the proposal process.
• Strong project management capabilities, with the ability to handle multiple contracts of varying size and complexity.
• Demonstrated ability to make informed decisions, prioritize workloads, and meet deadlines independently.

• Bachelor’s degree or equivalent years’ experience in a related field (e.g., Business, Communications, Technical Writing, or IT).
• 3-5 years of experience working in a proposal management or technical writing capacity for a state or federal government contractor.
• Demonstrated experience in writing proposals related to Software Development, IT Operations, Maintenance, and Consulting services.
• Strong understanding of government contract laws, regulations, and compliance is preferred.

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at a time.
• May be required to work on-call or long hours, if necessary, in case of serious network malfunction.

AFFIRMATIVE ACTION/EEO STATEMENT:

It is the policy of the Canton Group to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide

occupational qualifications, business necessities or age limitations will be adhered to by the company where appropriate. As part of the company's equal employment opportunity policy, the Canton Group will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities. Employees and applicants shall not be subjected to harassment, intimidation or any type of retaliation because they have (1) filed a complaint; (2) assisted or participated in an investigation, compliance review, hearing or any other activity related to the administration of any federal, state or local law requiring equal employment opportunity; (3) opposed any act or practice made unlawful by any federal, state or local law requiring equal opportunity; or (4) exercised any other legal right protected by federal, state or local law requiring equal opportunity. The above-mentioned policies shall be periodically brought to the attention of supervisors and shall be appropriately administered. It is the responsibility of each supervisor of the company to ensure affirmative implementation of these policies to avoid any discrimination in employment. All employees are expected to recognize these policies and cooperate with their implementation. Violation of these policies is a disciplinary offense.

Compensation$90,000-$100,000