Project Manager, 4YFN

Department: Project Management Office (PMO)

Team: 4YFN

Location: Barcelona

Position type: Permanent, Full-Time

What the hiring manager says

We are seeking an experienced and highly organised Project Manager to take charge of the planning, execution, and logistics for the 4YFN event. This role is perfect for someone with a strong background in events management who thrives on fast-paced, high-visibility projects and has a passion for crafting unforgettable experiences.

Lisa Galice, 4YFN Associate Event Director

About the Team

This is an exciting time to be joining our team to contribute, lead and shape the future of 4YFN.

4YFN is the event partner of MWC Barcelona, the world’s largest and most influential connectivity event. This means our event not only brings all the players you need for a winning digital startup together (like investors and corporate innovators), but it also springboards startups onto the radar of the most powerful decision makers in the connectivity ecosystem – such as CEOs from global mobile operators and frontier tech companies.

All this helps new business ventures sprout the wings they need for a breathtaking launch.

Are you a creative professional with a talent for designing memorable experiences? Do you enjoy working in dynamic environments where each day presents new challenges and opportunities to innovate? Join our team, where your fresh perspective and collaborative spirit will play a key role in shaping the future of event design.

About the Role

You will report directly to the Associate Event Director of 4YFN collaborating and assisting to ensure the seamless execution of the 4YFN event at MWC in February in Barcelona. Your responsibilities will encompass project planning and management, spanning from the initial planning stages to the event's execution and post-event evaluation. Your goal will be to ensure that objectives are met, delivered on time, and within budget. This hands-on role requires the ability to work independently while also being an effective team player.

A significant portion of your responsibilities will involve planning and executing the logistical aspects of the 4YFN event from inception to completion. This includes, but is not limited to:

• Planning: Gather requirements and needs from all teams, create RFP documents, and collaborate with suppliers to obtain proposals.

• Creative Vision: Contribute new ideas and a thoughtful approach to each project, helping create experiences that resonate with our audience and align with 4YFN’s goals. Research and incorporate the latest trends in event design, maintaining a modern and engaging aesthetic.

• Event Timelines: Develop detailed event timelines and ensure all deadlines are met.

• Vendor Negotiation and Management: Identify and negotiate with vendors for services such as venue rental, catering, audiovisual equipment, and transportation. Establish and maintain strong relationships with vendors to secure favorable terms and ensure quality service delivery.

• Collaborate & Execute: Work closely with cross-functional teams to bring event concepts to life, ensuring smooth execution and attention to detail., AV and technical equipment, transportation, signage, and design.Coordination with other GSMA teams for floor plan updates, OEM updates, signage and branding

• Communication: Work with the team to assess needs, assign tasks, monitor progress, and ensure effective communication among team members.

• Onsite Planning: Assist with the setup, operation, and teardown of the 4YFN event.

• Compliance: Ensure compliance with health and safety regulations and industry standards.

• Post-Event Evaluation: Conduct post-event debriefs, gather feedback, analyse the event's success, prepare detailed reports, and make recommendations for future improvements.

• Budget Management: Handle budgets and ensure events are delivered within budget.

About You

• Analytical & Detail-Oriented: You’re highly skilled in decision-making and have a sharp eye for accuracy.

• Adaptable Problem-Solver: Known for your resourcefulness, you can navigate changing circumstances with ease and tackle challenges head-on.

• Professional & Diplomatic: You’re comfortable interfacing with the public and handle confidential information with discretion and professionalism.

• Organised & Efficient: Excellent organisational and time-management skills allow you to stay on top of deadlines and deliver quality results, even under pressure.

• Strong Communicator & Negotiator: You excel in communication and negotiation, ensuring the best value from suppliers, services, and contractors.

• Strong project management skills: Ability to coordinate complex projects from inception to completion, ensuring alignment with strategic goals and timely delivery within scope and budget.

• Self-Starter with a Collaborative Spirit: You’re comfortable working independently and can handle multiple projects, yet you’re also a team player who builds strong relationships with a “can-do” approach to every challenge.

• Team-Oriented with a Positive Attitude: You bring energy and enthusiasm to every project, enhancing team morale and client experience.

• Client-Focused Passion: Committed to delivering exceptional experiences that delight our clients.

• Bilingual Excellence: Fluent in both English and Spanish, with excellent communication skills in both languages. Fluent Catalan is a plus.

Contract type

Worker type

What We Offer

Working at the GSMA offers you unparalleled access to the mobile industry. We offer a chance to truly shape the direction of mobile, whatever your role. By joining the GSMA, you will be exposed to a fast-paced rapidly evolving environment, working on global solutions, genuinely fascinating and industry-changing projects and a stimulating and dynamic environment designed to enable you to flourish.

In addition to architect-designed offices and competitive compensation, our benefits include fantastic learning & development opportunities, generous holiday allowances, four additional days off for professional development and many others.

To learn more about the GSMA, visit our career site, our LinkedIn page and our Twitter page.

Being You at the GSMA

We care deeply about diversity, equity and inclusivity and aspire to be the best at it. Your well-being and work/life balance is important, so flexi-time and remote working is available to all staff. We're keen to ensure everyone is equal, represented and connected so we particularly encourage applications from all demographics. The sucess of the GSMA year on year will continue to be contributed by people from all walks of life.

GSMA Values

Our values not only drive our culture – they shape how we work and interact inside and outside our global organisation.

Passionately driven

We approach everything we do with unparalleled capability, tenacity and commitment, knowing that the challenging scale, pace and complexity of our work is what leads to its world-changing impact.

Insightful leaders

We continually develop and engage our expertise, insight and creativity so that we’re always ready to respond to the changing landscape with authority, agility and nuance.

Stronger together

We lean on each other so the industry can lean on us, embracing our diversity by actively seeking out perspectives and skill sets beyond our own, fuelling each other’s successes and constantly asking how we can help.

Underpinning our values is our collective mindset to show up purposefully as good human beings every day, in every situation. When we’re at our best – we are collaborative, considerate and compassionate to others, and we create a safe space for one another to thrive, assuming positive intent in our colleagues. And if we aren’t at our best and the pressure is on – we feel free to be ourselves but still remain curious, lean into the tough stuff and we are always respectful to others and accountable for the part we play.