Regional Admissions Counselor – Austin

Agency

Department

The Regional Admissions Counselor – Austin will represent Tarleton State University both on and off campus, under general supervision. This position is responsible for contributing to the University’s strategic enrollment goals for our growing student population. The functionality of this position includes but is not limited to the job responsibilities listed below.

The Regional Admissions Counselor must live in the Austin area and be able to occasionally travel to various locations across the state. Normal work hours are Monday to Friday; from 8:00 AM to 5:00 PM or as business needs indicate. This position requires a flexible work schedule which at times will require frequent attendance during evenings and weekends. Additional hours may be required during peak periods.

Essential Functions:

This Regional Admissions Counselor must live in the Austin area and be able to occasionally travel to Stephenville and other campus locations throughout the year. Must be able to work from home with internet connectivity and store necessary boxes of recruitment materials.

The selected candidate will be required to spend their first week in Stephenville for orientation, training, and onboarding. This position may be required to drive their own vehicle to attend admissions, recruitment, and enrollment events. The University will provide mileage reimbursement in alignment with state regulations.

60% Recruitment and Travel

• Identifies and recruits prospective undergraduate students across various populations that include high school students, community college students, working adults and other populations.

• Promotes and recruits for the academic programs that are located at each Tarleton location including Stephenville, Fort Worth, Waco, RELLIS-Bryan and Online. Coordinates plans to attend recruitment events such as college fairs, presentations, and other visits to high schools and community colleges. 

• Provides admissions sessions and presentations for small and large groups. 

• Meets recruitment goals in assigned territory.

• Represents the University at annual recruitment events hosted by professional organizations, such as Texas Association of Collegiate Registrars and Admissions Officers (TACRAO), Texas Association for College Admission Counseling (TACAC), and National Association for College Admission Counseling (NACAC).

• Abides by the regulations set by professional organizations at sanctioned events.

• Provides guidance to high school, transfer and nontraditional students throughout the application and enrollment process.

• Coordinates recruitment initiatives with high school counselors, transfer coordinators, college advisers, faculty and staff throughout the application process.

• Provides general knowledge about admissions, Texas Success Initiative (TSI), financial aid, scholarships, veteran services, advising, housing and orientation.

• Provides general knowledge about all academic programs, student organizations and University services.

• Transports necessary materials and displays to and from events.

30% Administrative

• Corresponds with prospective students via phone, email and mail communications.

• Completes detailed event reports and maintains recruitment records.

• Uses a Customer-Relationships Management system (Salesforce) for communicating with prospective students, logging communications, creating reports and maintaining an updated data base.

• Responsible for arranging appropriate travel accommodations for rental vehicles, lodging, and meals.

• Completes expense reports for approved travel payments after each trip.

10% Other

• Schedules and guides campus visits for prospective students, parents, school personnel, alumni, partners and other special guests.

• Contributes to on-campus events related to recruitment, admissions and enrollment such as campus preview days, open house events, and orientations.

• Continuously stays current on university revisions and topics related to higher education.

• Contributes ideas for marketing materials, updating presentation content and constructing email blasts.  

• Coordinates virtual college fairs, virtual presentations and online information sessions.

• Performs other duties as assigned.

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Three years of experience in higher education, recruitment, sales, marketing, event management, territory management, or communications.

Required Knowledge, Skills and Abilities:

• Must have the ability to travel to a variety of work locations.

• Must be able to work a flexible schedule beyond normal office hours, including evening and occasional weekend hours.

• Must be prepared to travel frequently with overnight stays.

• Ability to frequently move boxes weighing up to 50 pounds

• Must be able to remain in stationary position 50% of the time.

• Demonstrated ability to communicate effectively and professionally through both written and verbal communications.

• Ability to multitask and work cooperatively with others.

• Must be detail oriented and have a strong customer service philosophy.

Preferred Knowledge and Experience

• Experience using Salesforce or CRM products

• Previous public speaking experience

• Proficient in Microsoft Suite (Outlook, Word, Excel, PowerPoint)

• Familiar with Banner by Ellucian, Student Information System

• Bilingual in English and Spanish.

Salary

Commensurate with experience

Salary Range

The target base annual salary range is $47,000 to $55,550.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Masters Educational Assistance – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

• Doctoral Educational Assistance – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance

  • Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.