Records Management Specialist

Join Our Team at Data Systems Analysts, Inc.

Data Systems Analysts, Inc. is seeking a dedicated professional to join our Enterprise Services Group Business Unit. This role offers a unique opportunity to work in a dynamic environment supporting the Army at Fort Belvoir, a vibrant location known for its rich history and strategic importance. Enjoy the benefits of working in a community that offers both professional growth and a high quality of life.

Required Qualifications

• Active DoD Secret Security Clearance
• Comprehensive understanding of Army and DoD policies and procedures for records management retention, including legal aspects
• Experience managing and maintaining physical and digital records
• Experience supporting a U.S. Army or Department of Defense (DoD) customer
• Familiarity with the Army Records Information Management System (ARIMS)
• General understanding of taxonomy and meta data concepts

Desired Qualifications

• Project management experience including requirements gathering, customer engagement, and formal documentation of efforts
• Microsoft Office skills, especially PowerPoint and Word
• Familiarity with Army 365 (A365) and SharePoint Online
• Experience with taxonomies, meta data, and content tagging using manual and automated processes and tools

Key Responsibilities

• Develop, coordinate, implement, maintain, and sustain a baseline Records Management (RM) Plan in accordance with Army and DoD guidance
• Responsible for development and ongoing oversight of the organization's Records Management strategy
• Provide training and reference materials on all aspects of Records Management
• Provide guidance on required data retention periods for all files (both physical and digital)
• Provide retention disposition guidance in accordance with Army and DoD regulations and organization-specific requirements
• Educate and inform customers on the importance of Records Management and Army/DoD requirements and policies
• Prepare and deliver reports and status updates for government customers using both written and verbal communications
• Maintain current knowledge of Department of Defense (DoD), Department of Army (DA), Assistant Secretary of the Army-Acquisition, Logistics and Technology (ASA-ALT), and organizational policies and procedures to ensure organizational compliance
• Review all guidance and instructions for implementation of the Army Records Information Management System (ARIMS)
• Monitor the organization's Records Management Program, providing training, advice/guidance, and assistance to all levels of management and administrative personnel in setting up, maintaining, controlling, and disposing of files
• Ensure filing equipment, space, and organizational files are maintained in accordance with ARIMS regulatory guidelines
• Coordinate with designated Record Coordinators to ensure all records are in appropriate order for internal and external reviews and inspections
• Develop and document standard procedures for records storage, retrieval, dissemination, retention, and disposal
• Provide command support on implementing Army Records Management in accordance with ARIMS Guidelines
• Monitor, analyze, and evaluate work relative to development and/or execution phases of the Records Management Program in all offices producing, accumulating, or maintaining records
• Ensure adherence to Army Knowledge Management Principles and Army Knowledge and Information Management Guidance outlined in AR 25-1

Many of DSA's positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information. DSA is proud to be an Affirmative Action/Equal Opportunity Employer. DSA is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding, or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state, or local laws. DSA requires background checks, where permitted, by law. DSA is an E-Verify Employer.

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