Position Description
Mathematica is currently seeking an
Administrative Services Coordinator to join our Administrative Services Team. This is a highly visible role which requires extensive customer service skills, interaction with all levels of staff including executive and senior levels, as well as a high level of professionalism. Responsibilities include coordinating domestic and international travel and processing expense reports within a ticketing system. Support often includes collaborating with other departments such as Information Technology Services, Procurement, and Accounting. Exceptional attention to detail and first-class organizational skills are a must.
Key Responsibilities Include
- Coordinates and schedules company-wide travel arrangements for staff and clients at all levels of the organization
- Processes expense reports for staff (including collecting and consolidating receipts and requests for travel advances) using ticket request system
- Create Expense Authorizations (EA) for staff and clients at all levels of the organization for travel, conference, and meetings.
Position Requirements
- College degree, high school diploma or GED
- 3-5 years of administrative or other related experience
- Proficiency in Microsoft programs such as Outlook, Word, and Excel. Experience using Microsoft Outlook to reserve rooms and coordinate cross-office meetings
- Adobe Acrobat DC proficiency.
- Ability to prepare correspondences, coordinate travel arrangements, and organize meetings
- Ability to prioritize multiple tasks and meet deadlines
- Excellent written and verbal communication skills
- The ability to deal tactfully and diplomatically with others
- Wise judgment dealing with sensitive and confidential matters
- Flexibility to handle multiple priorities, sometimes simultaneously, under deadlines
- Accuracy in detail and strong organizational skills
- Ability to work independently for long periods of time
- Familiarity with ticket-based service requests systems such as ServiceNow, Deltek for expense and Concur for travel is a plus
- Excellent team player
This position offers an anticipated annual base salary range of $45,000-$52,000. This position may be eligible for a discretionary bonus based on company and individual performance.
Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development. Mathematica offers our employees competitive salaries, and a comprehensive benefits package, as well as the advantages of being 100 percent employee owned. As an employee stock owner, you will experience financial benefits of ESOP holdings that have increased in tandem with the company’s growth and financial strength. You will also be part of an independent, employee-owned firm that is able to define and further our mission, enhance our quality and accountability, and steadily grow our financial strength.
Read more about our benefits here: https://www.mathematica.org/career-opportunities/benefits-at-a-glance
Available locations: Washington, DC; Princeton, NJ; Cambridge, MA; Chicago, IL; Oakland, CA; Remote
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
At Mathematica, we understand the importance of building relationships with colleagues. If you’re not located near one of our offices but would like opportunities to meet up with co-workers, we offer coworking spaces where available. Ask your Talent Acquisition partner for more information about this opportunity and whether it’s an option in your area.
Any offer of employment will be contingent upon passing a background check. Various federal agencies with whom we contract require that staff successfully undergo security clearance as a condition of working on the project. If you are assigned to such a project, you will be required to obtain the requisite security clearance. Additionally, if you participate in/complete the application process and are denied, Mathematica may choose to terminate your employment.
Although Mathematica does not require vaccination from COVID-19 as a condition of employment, various projects or agencies may require documentation of vaccination (or an approved exception/accommodation).
We take pride in our employees and in their commitment to excellence. We encourage staff to collaborate in developing creative solutions to difficult problems and to share the responsibility and enjoyment of carrying out complex projects. This collegial spirit has helped us earn our reputation for innovative and high quality work.
One of Mathematica’s core values is a deep commitment to diversity, equity, and inclusion. Our work is more robust because it is informed by a variety of diverse perspectives, and our mission to improve societal well-being is strengthened by a greater understanding of issues and challenges facing the populations we serve. Mathematica’s ongoing commitment to diversity and inclusion is woven into our everyday actions, policies, and practices—including decisions regarding recruitment, training, compensation, and promotion. We are dedicated to maintaining a work environment in which everyone is treated with respect and dignity.
