Executive Assistant

Job Title: Executive Assistant to the Executive Director

An exciting Remote based opportunity for our prestigious UK client.

Overview:
We are seeking a dedicated and efficient Executive Assistant to provide comprehensive secretarial and administrative support to the Executive Director. This role involves managing a wide range of support-based functions and ensuring smooth coordination across various tasks and responsibilities.

Key Responsibilities:

• Calendar & Scheduling:
  Organize and maintain calendars, schedules, and appointments. Manage day-to-day meetings and ensure seamless coordination.
• Travel Management:
  Arrange and oversee frequent domestic and international travel, including bookings, reservations, and detailed itinerary preparation. Liaise with internal and external contacts for seamless travel logistics.
• Task Tracking:
  Monitor commitments, actionable items, agendas, and deadlines. Provide regular updates to ensure tasks are completed on time.
• Record Management:
  Maintain records of correspondence and business dealings for future reference. Handle filing, archiving, and documentation of critical, sensitive, or confidential materials.
• Documentation & Presentations:
  Manage and prepare reports, presentations, and meeting materials. Collect and organize information for meetings and maintain updated contact lists.
• Communication & Coordination:
  Act as the primary point of contact for internal and external communications, including highly confidential matters. Screen and route emails and calls, respond to actionable items, and ensure accurate communication delivery.
• Expense Management:
  Process and track expenses, financial reports, and credit card statements as per organizational requirements.
• Stakeholder Coordination:
  Organize appointments, bookings, and reservations with relevant stakeholders. Provide assistance with personal logistics as needed.

Requirements:

• Experience:
• Minimum 5 years experience as an Executive/Personal Assistant supporting C-suite executives (e.g., CEO, MD, President/Vice President).
• Familiarity with handling board-level information and documentation.
• Skills:
• Exceptional English verbal and written communication skills.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel, along with comfort using online tools.
• Strong organizational and multi-tasking abilities, with a keen eye for detail.
• Demonstrated ability to work proactively and independently, taking ownership of tasks.
• Qualities:
• High resilience, adaptability, and capability to work in a fast-paced environment.
• Excellent interpersonal and team collaboration skills.
• Ability to maintain discretion and handle highly sensitive information with judgment and confidentiality.
• Strong leadership skills to build trust and credibility.
• Additional Attributes:
• Ability to prioritize effectively and deliver accurate results under tight deadlines.
• Immediate availability is highly preferred.

Application Details:

To apply, please submit your detailed CV with the following information for faster processing:

• Reason for leaving previous roles
• Expected salary
• Earliest availability date

We regret that only shortlisted candidates will be contacted.