Accounts Receivable Clerk

Role

Reporting to the Accounting Supervisor, the Accounts Receivable Accountant is responsible for tasks relating to the generation, review, approval, distribution and tracking of client billing. Responsibilities include maintaining job cost details to support billing, AR subledgers and credit balances as well as resolving account irregularities. This position is also responsible to administer claims, refunds, adjustments and all other accounting transaction related to A/R Management. This position is responsible to interact with customers to provide billing information and support in order to facilitate swift payment of invoices.

Responsibilities

• Collaborate with the Financial Controller to maintain collection goals. Prepare, scan and perform necessary revisions to invoices and send them to the clients
• Ensure integrity of data and strict confidentiality of financial records as they relate to the company and its customers
• Maintain up to date knowledge of customer contract billing terms, and perform quality control checks on invoices prepared by the project team in advance of posting to the ledger
• Distribute approved billing to customers through requested channels (i.e. email, portal, etc)
• Receive third party payments, prepare and process receipts (cash, cheque, credit and other forms of payment) for customers as needed
• Post and reconcile customer payments to general ledgers. Post A/R data to profit/loss reports, balance sheets, income statements, and other documentation
• Investigate and resolve payment discrepancies
• Review all credit balances, refunds and adjustments, and apply adjustments and/or corrections to corporate billing records
• Investigate and resolve billing discrepancies or misapplied cash transactions
• Work in conjunction with Accounting Supervisor to identify collections issues, form collection strategy and communicate required actions with Project team to mitigate customer objections to making timely payments
• Ensure that business processes support creation of appropriate job cost records to enable accurate billing, identifying issues to supervisor when necessary
• Set up new billing templates for newly awarded MSA’s or contracts where applicable
• Ensure timely billing of Intercompany costs, including due to/ due from, and Engineering services to other divisions
• Organize and maintain retention files for required period of time

Requirements

• Diploma in Accounting, Finance, or Business Administration required
• Bachelor’s degree in Accounting, Finance, or Business Administration and experience, or equivalent combination of education and experience preferred
• 1-3 years of experience in Accounts Receivable, including data entry, reporting and analysis is required
• Proficiency in Microsoft Office and a working knowledge of ViewPoint Construction Software would be an asset
• Strong Excel data manipulation skills would be considered an asset (Pivot tables, vlookups, etc)
• Prior experience working with/interpreting contract terms and conditions would be an asset
• Ability to meet tight deadlines and strong interpersonal, written and verbal communication skills would be an asset

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Paid Time Off Benefits
• Training & Development
• Employee Assistance Program - Counseling
• RPP - Group RRSP