Executive Assistant

Job Summary

This role provides high-level administrative lead support to the COO and members of the c-suite.  This role provides a wide range of administrative and office support duties to several members of the executive team.

Duties and Responsibilities

• Manages sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Organizes complex calendars and schedules, resolving any scheduling issues.
• Prepares Word, Excel, PowerPoint presentations, agendas, reports, and other documents in support of objectives for the organization.
• Serves as a liaison to internal and external stakeholders 
• Arranges travel and accommodations for executives. 
• Screens incoming requests and communications, delivers accurate messages, and responds to requests by gathering and providing information and referring non-routine calls and emails to the appropriate staff.
• Is available and responsive to emails/texts/phone calls, with contact outside normal business hours.
• Uses discretion, confidentiality, and good judgment to handle C-Level matters.
• Drafts and prepares correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
• Assists in preparing and managing presentations and decks.
• Manages Executive's contacts.
• Prepares expense reports.
• Represents the company and Executive in a positive light through great follow-through skills and sound judgment.
• Conserves the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance. 
• Completes ad hoc projects as assigned.
• Maintains accurate and efficient files and records.

Minimum Qualifications

• High School Diploma or equivalent required
• Bachelor's degree holder preferred
• Three to five years of experience, preferably for a global organization
• Proven experience supporting c-suite and member of the board
• Proficient in Microsoft Office Suite