Executive Assistant

 Position Overview:

We are seeking an Executive Assistant to serve as the primary administrative support to member(s) of our Insights & Empowerment Leadership Team.  This role is a critically important role, enabling the Leadership team to work most effectively with internal and external stakeholders and fulfill their commitments to Zelis’ clients and internal stakeholders.  

This is not just an administrative role; it requires a highly organized individual to support, manage, and facilitate the needs of the leadership team and be accustomed to being in a visible role and juggling multiple priorities simultaneously.  The role also requires a person who is highly resourceful and highly technical to manage the day effectively and efficiently in a fast-paced environment.   
  

Summary of Responsibilities: 

• Highly technical, highly organized, must be able to work paperless  

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the leadership’s behalf. 

• Expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint 

• Coordinate Video and Audio conference calls 

• Work closely with leadership team to remain apprised of/schedule upcoming commitments. 

• Schedule meetings, maintain and update daily calendar 

• Confirm objectives for the meeting invites, participants, materials for all calendar needs 

• Work to ensure appropriate and timely communication to meeting participants 

• Follow up with copies of communication materials as appropriate. 

• Provide direct daily support to the leadership team. 

• Responsible for travel, itineraries, meeting arrangements & expense reports 

• Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel 

• Work discretely with confidential information 

• Assist with onboarding new hires to the team 

• Work closely with any operational department heads as it relates to departmental projects 

• Responsible for facilitation of client gifts and holiday gifts/cards 
    

Competencies: 

• Excellent written and verbal communication skills 

• Exceptional organizational skills and multitasker 

• Must be sensitive to confidential information. 

• Ability to recognize and solve problems quickly 

• Ability to anticipate needs while managing the day-to-day workflow 

• Must be proactive, accountable and have excellent judgement  

• Detail-oriented and able to work in a fast-paced environment 

• Ability to quickly adapt to new technology and easily acquire new technical skills 

• Must be able to work under pressure and meet deadlines 

• Must be able to work beyond traditional work hours 

Summary of Qualifications: 

• Bachelor’s degree or equivalent experience 

• 3-5+ years of office administration experience 

• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail. 

Location and Workplace Flexibility: We have offices in Atlanta GA, Boston MA, Morristown NJ, Plano TX, St. Louis MO, St. Petersburg FL, and Hyderabad, India. We foster a hybrid and remote friendly culture and all of our employee's work locations are based on the needs of the position and determined by the Leadership team. In-office work and activities, if applicable, vary based on the work and team objectives in accordance with Company policies.