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Purchasing Officer (India Based)

Remote:

Full Remote

Contract:

Full time

Work from:

Australia

Offer summary

Qualifications:

Strong understanding of Purchasing principles, Experience with Purchasing systems (preferred), Analytical problem-solving skills, Proficient in Hindi and English, Experienced with MS Office including Word, Excel, Outlook.

Key responsabilities:

Raise, approve, and modify Purchase Orders
Liaise with suppliers to align processes
Communicate order changes and confirmations
Track delivery changes and monitor orders
Onboard new suppliers and provide training

BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/

501 - 1000 Employees

See more BruntWork offers

Job description

This is a remote position.

Job Highlights

Full-time
Permanent work from home
Monday to Friday
9am-6pm NSW (6:00 AM to 3:00 PM PHT) with one hour unpaid lunch and 2 15 mins paid break

Role Purpose

Responsible for ensuring that Purchase Orders are raised, approved, and modified in a complete, accurate and timely manner. The Purchasing Officer is expected to liaise with suppliers across the business to align the purchasing process with sales objectives and overall business strategy. A big part of the job is doing administrative work in the Purchase Order System, so being quick with systems will be helpful.

Responsibilities

Receive planned orders from Planning Team
Communicate orders to supplier for review.
Email Purchase Orders (POs) to supplier as required (including batching).
Follow up Suppliers to confirm Purchase Orders if not confirmed within 2 business days.
Communicate order changes to Buying/Planning Teams e.g. delivery date, quantity, price, incorrect Make to Order specs.
Review loading plans to ensure they fill container.
Escalate loading plans that do no fill container to Planning Team.
Track changes to planned delivery dates and Lead Time by following up suppliers on a weekly basis.
Run ad hoc reports to monitor Purchase Orders and new products.
Review shipping marks.
Approve shipping marks.
Follow up shipping arrangements to ensure suppliers have made booking with Freight Forwarder at least three weeks before the planned shipping date.
Communicate booking issues to the Shipping Team.
Provide weekly update to business with any expected changes on order due dates.
Contact retail/store teams when a customer order cannot be fulfilled.
Review cancelled customer orders.
Communicate cancelled orders to supplier.
Review reports from warehouse team, communicating negative variances to supplier.
Request credit notes from negative variance in warehouse report.
Pass to AP any suppliers' credit notes.
Review and approve invoices for payment.
Onboard new suppliers into Colladium.
Provide training to new suppliers on how to maintain our orders in Colladium.
Ensure supplier KPIs are met.
Create dispatch advice.
Receive shipping matrix updates from shipping team & Send them to supplier to ensure they book with the correct Freight forwarder.
Contact supplier to facilitate release of container as required in case of payment issues based on shipping team & AP's advice.
Liaising with Shipping Team to coordinate consolidation of shipments e.g. India Homewares, but consolidation will be managed by Shipping Team with Freight forwarder.
Action Cancellations initiated by Customers.
Action Cancellations initiated by the company.
Action Cancellations initiated by Supplier.